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OWNER’S MANUAL

MFC 4300

If You Need to Call Customer Service

Please complete the following information for future

reference:

Model: MFC 4300

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this Operations Manual with your sales receipt as a

permanent record of your purchase, in the event of a

theft, fire or warranty service.

Year 2000 Compliant

Brother is addressing the Year 2000 related issues for all

Brother fax machines and multi-function centers. Our

focus is to ensure that our bundled third party software

will continue to properly process date/time data after

January 1, 2000.

Brother fax machines and multi-function centers will

function properly after January 1, 2000, provided that all

non-Brother hardware, software and ﬁrmware used by our

customers in connection or combination with Brother fax

machines, and bundled software, accurately exchange

date data with the Brother products.

Please continue to check our Web page for updates at

http://www.brother.com. All remedies will be provided to

individual customers via software patches through

software download or from Brother Customer Service.

Brother Numbers

Brother fax-back system

Brother Customer Service has installed an easy-to-use fax-back system, so you

can get instant answers to common technical questions and product information

for all Brother products. This system is available 24 hours a day, 7 days a week.

You can use the system to send faxes to any fax machine, not just the one from

which you are calling. Call and follow the voice prompts to receive faxed

instructions on how to use the system and your index of fax-back subjects.

If you can’t resolve diﬀiculty with your Brother machine using this manual, call

our fax-back system, and follow the voice prompts to receive faxed instructions

about using the system, and an index of fax-back subjects.

The Brother fax-back system number (USA only) has been preprogrammed on

One Touch key

Frequently Asked Questions (FAQs)

You can ﬁnd more information about Brother products on the World Wide Web.

From product speciﬁcation sheets to Frequently Asked Questions (FAQs), it is

all there. Visit us at:

For Customer Service

Dealers/Service Centers (USA only)

For the name of a Brother authorized dealer or service center, call 1-800-284-4357.

Service Centers (Canada only)

For service center addresses in Canada, call 1-800-853-6660.

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the MFC. Calls must be made

from within that country.

In USA: 1-800-521-2846

In Canada: 1-800-681-9838

1-514-685-5381 (within Montreal)

You can check here for Brother Printer Driver updates.

In USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

1-514-685-6464 (voice) (within Montreal)

http://www.brother.com

B R O T H E R N U M B E R S

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most

Brother retailers. If you cannot ﬁnd the accessory you need and you have a

Visa, MasterCard, Discover or American Express credit card, you can order

accessories directly from Brother. (In the USA, you can visit us online for a

complete selection of Brother accessories and supplies available for purchase.)

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the MFC. Calls must be made

from within that country.

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-800-668-2768 (voice)

DESCRIPTION ITEM

Laser Fax Toner TN5000PF

Laser Fax Drum DR200

Telephone Line Cord UG3565001

Telephone Handset UF6857010

Handset Curled Cord UL8019009

Wire Extensions for trays UL6856000

Paper Tray and Document Tray UU7114001

Owner’s Manual LH0550001

O R D E R I N G A C C E S S O R I E S A N D S U P P L I E S

iii

Notice – Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,

EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)

MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING

WITHOUT LIMITATION THE IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,

REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT

WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS

REGARDING THE USE OR THE RESULTS OF THE USE OF THE

SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,

RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS

TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS

ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT

PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN

CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR

ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES

(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS

INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)

ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE

EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE

POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE

USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE

EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR

INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO

YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR

ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND

REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN

CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR

OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been

compiled and published, covering the latest product descriptions and

speciﬁcations.

The contents of this manual and the speciﬁcations of this product are subject

to change without notice.

Brother reserves the right to make changes without notice in the speciﬁcations

and materials contained herein and shall not be responsible for any damages

(including consequential) caused by reliance on the materials presented,

including but not limited to typographical and other errors relating to the

publication.

N O T I C E – D I S C L A I M E R O F W A R R A N T I E S

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(USA Only)

This warranty gives you certain rights

and you may also have other rights that

may vary from state to state.

This warranty is given only to the ﬁrst

end-use purchaser of the

accompanying product (referred to in

this warranty as “this Product”).

What is covered: Brother warrants to

you for the Warranty Period that there

are no defects in the materials,

workmanship or Year 2000 compliance

of this Product. The “Warranty Period”

is 1 year from the date you purchased

this product. The “Warranty Period” for

consumable items, such as Toner,

Drums, Ribbons, etc. is 90 days from

the date of purchase, or the rated life of

the Consumable item, whichever is

shorter.

What is NOT covered: This warranty is

VOID -- that is, this Product has no

warranty -- if: (1) you did not purchase

this Product from an authorized Brother

reseller within the United States, (2) this

Product has been serviced, modiﬁed or

tampered with by anyone other than an

Authorized Service Representative of

Brother, (3) the serial number has been

modiﬁed, defaced or removed from this

Product, (4) this Product has been

abused or damaged, (5) non Brother®-

brand or non Brother approved parts,

supplies, power supplies or other

accessories have been used with this

Product, or (6) this Product has been

transported without the proper

preparation and packaging.

What to do if you think your Product

is defective:

Call our Customer Service Hotline at

1-800-284-4329, or if you suspect a

defect in materials or workmanship in

this Product, you can report it to a

Brother Authorized Service Center.

During the Warranty Period, supply

Brother’s representative with a copy of

your dated bill of sale showing that this

Product was purchased within the

United States. For the name of your

Brother Authorized Service Center, call

1-800-521-2846. After contacting the

Brother Authorized Service Center, you

may be required to deliver or send the

Product properly packaged, freight

prepaid, to the Authorized Service

Center together with a photocopy of

your bill of sale.

What Brother will do: Brother (or its

Authorized Service Center) will

evaluate your report of a possible

defect to determine whether a defect

exists, and if it does exist, Brother (or its

Authorized Service Center) will repair or

(at Brother’s option) replace the

Product with a product that performs

the same functions and performs as

well as the original Product. Brother

reserves the right to supply refurbished

or remanufactured replacement parts

provided that the replacement parts

conform to the manufacturer’s

speciﬁcations for new products. The

repaired or replacement product will be

returned to you at no cost.

Exchange Service:

When an exchange is authorized,

Brother will exchange your non-working

product with a refurbished or

remanufactured product that conforms

to the manufacturer’s speciﬁcations for

new products. The refurbished or

remanufactured Product you receive

will be covered by the balance of the

limited warranty period remaining on

the original Product, plus an additional

thirty (30) days. You will keep the

replacement Product that is sent to you

and must return (or be billed up to the

cost of a new product) your original

non- working product, which shall

become the property of Brother. You

must call Brother Customer Service and

if the representative cannot correct the

product’s malfunction over the

telephone and you elect the exchange

service, you must provide information

pertaining to this Product and you must

also provide a valid major credit card

number. Your credit card will be

charged up to the cost of a new Product

if: (i) you do not return your original

Product to Brother within ﬁve (5)

business days; (ii) the malfunctions of

your original Product are not covered by

the limited warranty; (iii) the proper

packaging instructions are not followed

and has caused damage to the product;

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(USA Only)

or (iv) the warranty period on your

original Product has expired or has not

been suﬃciently validated with a copy

of the proof of purchase (bill of sale).

The Brother Customer Service

Representative will ship the exchange

Product via next business day delivery

courier service, with return instructions

and prepaid return air bill. Follow the

return instructions. You must return the

original Product in the same shipping

carton in which the exchanged Product

was received and include a copy of

proof of purchase (bill of sale). Retain

your original accessory items and a

copy of the return air bill, signed by the

courier.

Limitations:

Repair or replacement as described

above is your sole and exclusive (that

is, your only) remedy if this Product is

defective. Brother is not responsible for

damage to or loss of any equipment,

media, programs or data related to the

use of this Product. Except for that

repair or replacement,

Brother shall not

be liable for any direct, indirect, incidental

or consequential damages or speciﬁc

relief. Because some states do not allow

the exclusion or limitation of

consequential or incidental damages, the

above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU

OF ALL OTHER WARRANTIES,

WRITTEN OR ORAL, WHETHER

EXPRESSED BY AFFIRMATION,

PROMISE, DESCRIPTION,

DRAWING, MODEL OR SAMPLE.

ANY AND ALL WARRANTIES OTHER

THAN THIS ONE, WHETHER

EXPRESS OR IMPLIED, INCLUDING

IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS

FOR A PARTICULAR PURPOSE, ARE

HEREBY DISCLAIMED.

This Limited Warranty is the only

warranty that Brother is giving for this

Product. It is the ﬁnal expression and

the exclusive and only statement of

Brother’s obligations to you. It replaces

all other agreements and under-

standings that you may have with

Brother or its representatives.

This Limited Warranty (and Brother’s

obligation to you) may not be changed

in any way unless you and Brother sign

the same piece of paper in which we (1)

refer to this Product and your bill of sale

date, (2) describe the change to this

warranty and (3) agree to make that

change.

Product Support: Toll-free customer

service and technical support is

available for hardware operational

assistance at 1-800-284-4329. At any

time, free technical support in the form

of Frequently Asked Questions,

troubleshooting tips and service center

locator is available through our fax-back

system at 1-800-521-2846 or Brother’s

Internet Web Site (www.brother.com).

Now you can visit us on-line

(www.brothermall.com), your complete

source for genuine Brother Accessories

and Supplies.

ROTHER I

NTERNATIONAL C

ORPORATION

100 S

OMERSET C

ORPORATE B

LVD.

RIDGEWATER, N

ERSEY 08807-0911

Please record your model and serial

numbers and your date and location of

Purchase below for your records. Keep

this information with your proof of

purchase (bill of sale) in case your

Product is lost, stolen or requires service.

Model # _______________________

Serial #________________________

Date of purchase: _______________

Store where purchased:___________

Location of store: _____________

Important:

We recommend that you

keep all original packing materials, in

the event that you ship this product.

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,

Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service

Centers, will repair this MFC/Facsimile machine free of charge if defective in material or

workmanship. This Limited Warranty does not include cleaning, consumables

(including, without limitation, print cartridges, print head, toner and drum) or damage

caused by accident, neglect, misuse or improper installation or operation, any damage

caused from service, maintenance, modiﬁcations, or tampering by anyone other than a

Brother Authorized Service Representative, or from the use of supplies or consumable

items that are non-Brother products. Operation of the MFC/Facsimile machine in excess

of the speciﬁcations or with the Serial Number or Rating Label removed shall be deemed

abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In

order to obtain warranty service, the MFC/Facsimile machine must be delivered or

shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service

Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on

applicable models) during shipping will cause severe damage to the MFC/Facsimile and

will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your

print head resulting from packing without the ink cartridges will VOID your warranty.

(Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED

INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO

THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY

WAIVED.

No oral or written information, advice or representation provided by Brother, its

Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create

another warranty or modify this warranty. This warranty states Brother’s entire liability

and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine

to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of

this MFC/Facsimile machine shall be liable for any indirect, incidental, special,

consequential, exemplary, or punitive damages, including lost proﬁts, arising from the

use of or inability to use the product, even if advised by the end user/purchaser of the

possibility of such damages. Since some Provinces do not allow the above limitation of

liability, such limitation may not apply to you.

This Limited Warranty gives you speciﬁc legal rights and you may also have other rights

which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout

Canada. For Technical Support or for the name and location of your nearest

Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-

6464.

Internet support: support@brother.ca or browse

Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd.

1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

We’re at your side.

vii

Quick Reference Guide

Sending Faxes

Automatic Transmission

Place the original face down in the

ADF.

Enter the fax number using One Touch,

Speed Dial, Search or the dial pad.

Press Start.

Sending a Cover Page

Place the original face down in the

ADF.

Press

Function,

When

NEXT FAX ONLY?

appears, press

Set

Press

to select

(or

OFF

) and press

Set

Press

to select a comment

and press

Set

Enter two digits to indicate the number

of pages being sent and press

Set

Press

to select additional settings

—

—Press

if you are ready to

fax.

Enter the fax number.

Press

Start

Real Time Transmission

You can send faxes in real time.

Place the original face down in the

ADF.

Press

Function 1 3 9, , , .

Press

to select

and

press

Set

—

—For the next

transmission only, press

select

NEXT FAX ONLY

and

press

Set

For the next fax only, press

to select

and press

Set

Press

to select additional settings

—

—Press

to fax.

Enter the fax number.

Press

Start

Receiving Faxes

Select Answer Mode

Press

Receive Mode

to select

FAX/TEL TAD MANUAL, ,

FAX ONLY

. If you select

FAX/

TEL

, make sure you set Ring Delay

and F/T Ring Time.

Manual Reception

Pick up the handset.

Press if you hear fax tones Start

(beeps).

When the LCD shows

RECEIVE

replace the handset.

Brother fax-back system :

In USA: 1-800-521-2846

In Canada: 1-800-681-9838

In Montreal:

1-514-685-5381

Brother Web Site :

http://www.brother.com

viii

Storing Numbers

Storing One Touch Dial

Numbers

Press , , , .Function 1 6 1

Press the One Touch key where you

want to store the number.

Enter a number (up to 20 digits) and

press .Set

Enter a name (or leave it blank) and

press

Set

Press or to select , , or FAX TEL

FAX/TEL and press .Set

Press .Stop

Storing Speed Dial Numbers

Press , , , .Function 1 6 2

Enter a two-digit Speed Dial number

and press .Set

Enter a number (up to 20 digits) and

press .Set

Enter a name (or leave it blank) and

press

Set

Press or to select , , or FAX TEL

FAX/TEL and press .Set

Press .Stop

Telephone Operation

One Touch Dialing/

Speed Dialing

Pick up the handset— —Press OR

Hook and listen for a dial tone.

When you hear the dial tone, press

the One Touch key of the location

you want to call— —Press OR

Search/Speed Dial #, press , then

press the two-digit Speed Dial

number. (If you pressed to Hook

dial, pick up the handset when the

other party answers.

To hang up, replace the handset.

Search/Speed Dial

Press , then Search/Speed Dial

enter the ﬁrst letter of the name

you’re looking for.

Press or to search the memory.

When the name is displayed, lift the

handset— —Press .OR Hook

Press to dial. (If you pressed Start

Hook to dial, pick up the handset

when the other party answers.)

To hang up, replace the handset.

Making Copies

Making a Single Copy

Place the original face down in the

ADF.

Press , then wait for ﬁve Copy

seconds— —Press again.OR Copy

Sorting Multiple Copies

Place the original face down in the

ADF.

Press .Copy

Use the dial pad to enter the number

of copies you want (up to 99).

Wait ﬁve seconds— —Press OR

Copy.

Press or to select (or SORT

STACK).

Press .Copy

Brother Accessories

and Supplies

In USA:

1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada:

1-800-668-2768 (voice)

Table of Contents

Introduction..................................................................................... 1-1

Using This Manual..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Test Sheet Procedures (For USA Only) ..................................... 1-1

MFC 4300 Control Panel Overview........................................... 1-2

About Fax Machines .................................................................. 1-4

Fax Tones and Handshake................................................... 1-4

ECM (Error Correction Mode)............................................ 1-4

Assembly and Connections............................................................. 2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Assembly.................................................................................... 2-3

Installing the Drum Unit Assembly

(with Toner Cartridge) .................................................... 2-3

Setting Up the MFC............................................................. 2-5

Loading Paper...................................................................... 2-6

Acceptable Paper................................................................. 2-7

Paper Capacity of Feeder..................................................... 2-8

Manual Feed Slot................................................................. 2-8

Loading One Sheet of Paper ........................................... 2-8

Connecting an External

Telephone Answering Device (TAD)............................. 2-9

Sequence ......................................................................... 2-9

Connections..................................................................... 2-9

Recording Outgoing Message on External TAD.......... 2-10

Connecting an External Telephone ................................... 2-10

Special Line Considerations.............................................. 2-10

Roll Over Phone Lines.................................................. 2-10

Two-Line Phone System............................................... 2-11

Converting Telephone Wall Outlets ............................. 2-11

Installing Fax Machine, External Two-Line TAD,

and Two-Line Telephone ......................................... 2-11

Multi-Line Connections (PBX)......................................... 2-12

If you are installing the MFC to work with a PBX:...... 2-13

Custom Features on a Single Line..................................... 2-13

On-Screen Programming................................................................ 3-1

User-Friendly Programming....................................................... 3-1

Function Mode..................................................................... 3-1

Alternating Displays............................................................ 3-1

Function Selection Table..................................................... 3-2

Initial Setup...................................................................................... 4-1

Getting Started............................................................................ 4-1

Setting Date and Time......................................................... 4-1

Setting Station ID ................................................................ 4-1

Setting Tone/Pulse Dialing (For Canada Only)................... 4-2

Entering Text....................................................................... 4-2

Inserting spaces............................................................... 4-3

Making corrections ......................................................... 4-3

Repeating letters.............................................................. 4-3

Special characters and symbols....................................... 4-3

Setting Beeper Volume........................................................ 4-4

Setting the Handset Volume................................................ 4-4

Setting Volume Amplify................................................. 4-5

Setting the Speaker Volume ................................................ 4-5

Setting the Ring Volume ..................................................... 4-5

Memory Storage .................................................................. 4-5

Sleep Mode.......................................................................... 4-6

Delayed Timer..................................................................... 4-6

Setup Receive................................................................................... 5-1

Basic Receiving Operations ....................................................... 5-1

Select Receive Mode ........................................................... 5-1

To select or change your Receive Mode......................... 5-2

Setting Ring Delay .............................................................. 5-2

Setting FAX/TEL (F/T) Ring Time..................................... 5-3

Easy Receive ....................................................................... 5-3

Printing a Reduced Incoming Document ............................ 5-4

Recommended Reductions.............................................. 5-4

Setting Paper Size................................................................ 5-5

Setting the Print Density...................................................... 5-5

Toner Save........................................................................... 5-5

Advanced Receiving Operations................................................ 5-6

Operation from Extension Telephone or

External Telephone ......................................................... 5-6

For FAX/TEL Mode Only .............................................. 5-6

Changing Remote Codes................................................. 5-6

Polling.................................................................................. 5-7

Setting Up Polling Receive............................................. 5-7

Setting Up Sequential Polling Receive........................... 5-7

Printing a Fax in Memory.................................................... 5-8

Canceling a Scheduled Job.................................................. 5-8

Telephone Services .................................................................... 5-9

Distinctive Ring................................................................... 5-9

Registering Your Distinctive Ring Pattern ................... 5-10

Caller ID............................................................................ 5-11

Viewing Caller ID List.................................................. 5-11

Printing Caller ID List .................................................. 5-11

Call Waiting Caller ID....................................................... 5-12

Setup Send ....................................................................................... 6-1

Before You Begin....................................................................... 6-1

Sending Faxes Using Multiple Settings .............................. 6-1

Using the ADF (Automatic Document Feeder)................... 6-1

Manual Transmission .......................................................... 6-2

Automatic Transmission...................................................... 6-2

Manual and Automatic Fax Redial...................................... 6-2

Dual Access......................................................................... 6-2

Real Time Transmission...................................................... 6-3

Checking the Jobs Status..................................................... 6-3

Canceling Jobs While Scanning the Original...................... 6-4

Canceling Jobs in Memory.................................................. 6-4

Basic Sending Operations .......................................................... 6-4

Composing Electronic Cover Page...................................... 6-4

Composing Your Own Comments.................................. 6-5

Cover Page for Next Fax Only........................................ 6-5

Always Send Cover Page................................................ 6-6

Using a Printed Cover Page ............................................ 6-6

Contrast................................................................................ 6-7

Resolution............................................................................ 6-7

Advanced Sending Operations................................................... 6-7

Overseas Mode.................................................................... 6-7

Call Reservation .................................................................. 6-8

Print Sample Call Back Message ........................................ 6-8

Delayed Fax......................................................................... 6-9

Multiple Resolution Transmission ...................................... 6-9

Setting Up Polled Transmit............................................... 6-10

xii

Interrupting Delayed Fax and Polled Transmit Jobs ......... 6-10

Auto Dial Numbers and Dialing Options ...................................... 7-1

Storing Numbers for Easy Dialing ............................................. 7-1

Storing One Touch Dial Numbers ....................................... 7-1

Storing Speed Dial Numbers ............................................... 7-2

Changing One Touch and Speed Dial Numbers.................. 7-2

Setting Up Groups for Broadcasting ................................... 7-3

Dialing and Telephone Options.................................................. 7-4

Manual Dialing .................................................................... 7-4

One Touch Dialing .............................................................. 7-4

Speed Dialing ...................................................................... 7-5

Dialing Access Codes and Credit Card Numbers................ 7-5

Search .................................................................................. 7-5

Broadcasting ........................................................................ 7-6

Pause.................................................................................... 7-7

Hold ..................................................................................... 7-7

Tone/Pulse ........................................................................... 7-7

Redial................................................................................... 7-7

Remote Fax Options........................................................................ 8-1

Fax Forwarding/Paging .............................................................. 8-1

Programming a Fax Forwarding Number............................ 8-1

Programming Paging Number ............................................. 8-2

Setting Fax Storage .................................................................... 8-2

Changing Remote Retrieval Access Code.................................. 8-3

Remote Retrieval........................................................................ 8-3

Using Remote Retrieval Access Code................................. 8-3

Remote Commands ............................................................. 8-4

Retrieving Memory Status List ........................................... 8-5

Retrieving Fax Messages..................................................... 8-5

Changing Fax Forwarding Number..................................... 8-6

Printing Reports .............................................................................. 9-1

Fax Settings and Activity ........................................................... 9-1

To Print a Report ................................................................. 9-1

Transmission Verification (Xmit) Report............................ 9-2

Activity Report Interval....................................................... 9-2

xiii

Making Copies................................................................................10-1

Using the MFC as a Copier.......................................................10-1

Making a Single Copy........................................................10-1

Type of Original.................................................................10-2

Making Multiple Copies ....................................................10-2

Sorting Multiple Copies.................................................10-2

Enlarging and Reducing Copies.........................................10-3

Setting Up Brother MFC and PC to Work Together.................11-1

Using the Brother Machine with Your PC................................11-1

Before You Install Brother Printer Driver ................................11-1

Computer Requirements.....................................................11-1

Connecting the Brother Machine to Your PC...........................11-2

Using Windows® 95, 98, 98SE and Me .............................11-3

Using Windows® 2000 Professional ..................................11-7

Using Windows NT® Workstation Version 4.0 ...............11-10

Using Windows® 3.1 ......................................................11-14x

Installing the Brother Software...............................................11-15

Windows® 95/98/98SE/Me/2000

Professional and NT® 4.0 Users ..................................11-15

To Install Remote Setup and True Type Fonts: ...............11-16

To Install Automatic E-Mail Printing

(Optional Application):................................................11-16

To Register Your MFC 4300 On-Line (USA Only): .........11-17

To View On-Line Documentation: ..................................11-17

To View Brother Support Information:............................11-18

For Windows® 3.1 Users................................................11-18x

To install the printer driver and Brother Software: .....11-18

Helpful Hints for Windows® 3.1 /95/98/98SE/Me/x

2000 Professional or Windows NT® 4.0 .....................11-19

MFC Remote Setup.................................................................11-20

For DOS Users ...............................................................................12-1

How to Use the Brother Machine with

Your DOS Application Software...................................12-1

What Does the Remote Printer Console Do?.....................12-1

Remote Printer Console Main Program.........................12-1

Printer Status Monitor Program.....................................12-1

Installing the Remote Printer Console ...............................12-2

Using the Remote Printer Console Main Program.............12-3

xiv

Remote Printer Console..................................................... 12-4

Current Printer Status Information................................ 12-4

Printer Setup Category ...................................................... 12-4

Print Setup Section........................................................ 12-4

Page Setup Section........................................................ 12-5

Font Configuration........................................................ 12-5

Printer Configuration .................................................... 12-6

Other Configuration ...................................................... 12-6

Printer Setup Category.................................................. 12-6

Direct Access Category................................................. 12-6

Console Configuration Category .................................. 12-7

Using the Printer Status Monitor Program ........................ 12-7

Using the Brother MFC as a Printer........................................... 13-1

Special Print Features............................................................... 13-1

Windows® Printing............................................................ 13-1

Popular Printer Emulation Support ................................... 13-1

Remote Printer Console Program for DOS ....................... 13-1

Bi-directional Parallel Interface......................................... 13-1

Enhanced Memory Management....................................... 13-1

Printing from Your PC ............................................................. 13-2

Multi-purpose Sheet Feeder .............................................. 13-2

Two-Sided Printing (Manual Duplex)............................... 13-2

Loading Envelopes in Multi-Purpose Sheet Feeder .......... 13-3

Manual Feed Slot............................................................... 13-3

Loading One Sheet of Paper ......................................... 13-3

Loading More Than One Sheet of Paper ...................... 13-3

Paper Tray ......................................................................... 13-4

Simultaneous Printing/Faxing .................................................. 13-4

Choosing Acceptable Paper...................................................... 13-4

Printer Operations..................................................................... 13-4

Job Cancel Key.................................................................. 13-4

Printing the Internal Font List ........................................... 13-5

Printing the Print Configuration List................................. 13-5

Restoring Factory Default Settings ................................... 13-5

Printing PC Data in Hexadecimal...................................... 13-5

Printing the Test Sample Page........................................... 13-5

Using Automatic E-Mail Printing................................................ 14-1

For Windows® 95/98/98SE/Me Only....................................... 14-1

Main Features .................................................................... 14-1

To Access the On-Line Documentation ............................ 14-1

Troubleshooting and Routine Maintenance ............................... 15-1

Troubleshooting ....................................................................... 15-1

Brother fax-back system.................................................... 15-1

Frequently Asked Questions (FAQs) ................................ 15-1

Error Messages .................................................................. 15-2

Document Jam ................................................................... 15-6

Printer Jam......................................................................... 15-6

Paper is Jammed in the Multi-purpose Sheet Feeder.... 15-7

Paper is Jammed near the Drum Unit

or in the Fuser Unit................................................... 15-7

If You Are Having Difficulty with Your MFC ................. 15-8

Difficulties Setting up the Software

(For Windows® 3.1 Users) ................................................ 15-17x

Problem Using the HP Pavilion PC and

the “HP DEMO” Screen Saver ................................... 15-17

Bi-directional Parallel Ports (nibble and byte modes)..... 15-17

Machine Connect Failure or Bi-Directional

Communication Error ................................................. 15-17

Brother HL-6/6V/10h/630series/660series/960/1260/

WL-660: ...................................................................... 15-18

HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP:..... 15-18

HP LaserJet 4 Plus: ..................................................... 15-19

NEC SuperScript 610/660: ......................................... 15-19

EPSON ActionLaser 1100 / 1400: .............................. 15-19

Lexmark WinWriter 200:............................................ 15-19

Graphics or Text Is Missing

When the Document Is Printed .............................. 15-20

Packing and Shipping the MFC ............................................. 15-21

Routine Maintenance.............................................................. 15-23

Cleaning the Document Scanner ..................................... 15-23

Cleaning the Printer......................................................... 15-24

Cleaning the Drum Unit .................................................. 15-25

Replacing the Toner Cartridge ........................................ 15-26

How to Replace the Toner Cartridge............................... 15-26

Replacing the Drum Unit................................................. 15-30

For Customer Service ...................................................... 15-33

xvi

Important Information ................................................................. 16-1

Standard Telephone and FCC Notices ..................................... 16-1

These notices are in effect only for 120V

models sold and used in the United States.................... 16-1

Laser Safety (110–120V Models Only) ........................ 16-2

FDA Regulations........................................................... 16-2

Federal Communications Commission (FCC)

Declaration of Conformity (USA Only)................... 16-3

Industry Canada Compliance Statement

(Canada Only) .......................................................... 16-3

Important—About the Interface Cable

(MFC 4300 Only) ..................................................... 16-3

Important Safety Instructions........................................ 16-4

Energy Star® Compliance Statement................................. 16-5

Trademarks.................................................................... 16-6

Glossary........................................................................................... G-1

Specifications ................................................................................... S-1

Fax.............................................................................................. S-1

Printer ......................................................................................... S-2

Electrical and Environment ........................................................ S-2

Index ..................................................................................................I-1

Remote Retrieval Access Card...................................................... R-1

I N T R O D U C T I O N

1 - 1

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has

been designed to be simple to use, with LCD screen prompts to guide you through

functions. However, you can use your machine to its fullest potential by taking a few

minutes to read this manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be

able to find information about a specific feature or function by checking the Index in

the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important

information, warnings, and actions to perform. For clarification, and to help you choose

the correct key presses, we’ve added illustrations showing some of the LCD messages.

Test Sheet Procedures (USA Only)

After programming your Station ID, please fill out the TEST SHEET included with your

MFC and fax it to Brother’s Automated Fax Response System as your first transmission.

This will verify that your MFC is properly installed. (See

Setting Station ID

, page 4-1.)

When this document is received a confirmation sheet will be sent back to your

machine. To get a response, be sure to set up your Station ID.

Additionally, your MFC has a Help key. Press Help to print a list of basic operational

steps and functions.

boldface Bold typeface identifies a specific key on the MFC control panel.

italics

Italics typeface emphasize an important point, or refer you to related topic.

bubble dot

Bubble Dot typeface identifies the messages on the LCD of the MFC.

Warnings detail precautions you must take to avoid possible personal

injury.

Cautions specify procedures you must follow or avoid to prevent possible

damage to the MFC.

Note Notes tell you the proper response for a situation that may occur.

FYI tips provide details about how the current operation interacts with other

features.

Improper Setup alerts you to devices and procedures that are not compatible

with the MFC.

In USA: 1-877-268-9575 (fax)

1 - 2

I N T R O D U C T I O N

MFC 4300 Control Panel Overview

23 1 11 10

754 6 8 9

I N T R O D U C T I O N

1 - 3

MFC 4300 Control Panel Overview

When you press these keys:

Hold

Lets you put calls on hold.

Dial Pad

Allows you to dial phone and fax

numbers, and can be used as a keyboard

for entering information into the fax

machine.

Redial/Pause

Redials the last number called. Also

inserts a pause in autodial numbers.

Hook

Lets you dial telephone and fax numbers

without lifting the handset.

(Left Arrow)

(Right Arrow)

Volume

Moves the LCD cursor to the left or

right in Function mode so you can

make selections.

Also, adjusts speaker, ring and

handset volume.

Search/Speed Dial

Lets you look up numbers stored in the

dialing memory. Also, lets you dial

stored phone numbers by pressing and #

two-digit number.

Help

Stop

Prints a quick reference Help List.

Stops a fax, cancels an operation, or

exits from function mode.

Start

Starts an operation, such as sending a

fax.

Broadcast

lets you to send faxes to many

different locations (maximum of 88

locations at once).

Resolution

Lets you select the resolution when

you send a fax.

Enlarge/Reduce

lets you select an enlargement or

reduction ratio: 100%, 120%, 125%,

150%, 200%, 50%, 75%, 87%, 93%.

Selecting AUTO automatically reduces

the original on the selected paper size.

Copy

Makes a copy of the original in the

ADF.

Liquid Crystal Display (LCD)

Displays messages to help you set and

operate your MFC.

Programming keys:

Stores a function setting in the

machine.

Set

Dialing and Telephone keys:

Lets you access the function mode.

(programming)

Function

One Touch Dial Keys

Previously stored phone numbers are

accessecd for quick and easy dialing.

Job Cancel

Printer key:

Clears data from the printer memory.

Receive Mode

Fax keys:

Lets you set how the machine will

handle incoming calls.

Photo/Text

Copy keys:

Lets you identify the type of document

you want to copy: a photograph or text.

1 - 4

I N T R O D U C T I O N

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little

mysterious. Soon, you’ll recognize the unusual fax tones on your phone line,

and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)

— soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial

and press , and they continue for about 40 seconds after dialing. During Start

that time, the sending machine must begin the “handshake” with the receiving

machine. Each time you use automatic procedures to send a fax, you are sending

CNG tones over the phone line. You’ll soon learn to listen for these soft beeps

each time you answer a phone on your fax line, so you can know if you are

receiving a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A

receiving fax chirps for about 40 seconds over the phone line, and the screen

displays RECEIVE. If your MFC is set to the FAX mode, it will answer every

call automatically with fax receiving tones. Even if the other party hangs up,

your MFC continues to send the “chirps” for about 40 seconds, and the screen

continues to display RECEIVE. To cancel the receiving mode, press Stop.

When your MFC answers in FAX/TEL mode, it listens for CNG tones and then

responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and

the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds,

so the machines can understand how each is sending and receiving the fax. The

handshake cannot begin until the call is answered, and the CNG tones only last

for about 40 seconds after the number is dialed. Therefore, it’s important for the

receiving machine to answer the call in as few rings as possible.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check the

integrity of a fax transmission while it is in progress. ECM transmissions are

possible only between machines that both have the ECM feature. If they do, you

may send and receive fax messages that are continuously checked for their

integrity.

Sufficient memory must be available in your MFC for this feature to work.

Note When you have an external telephone answering device (TAD) on your fax

line, your TAD will determine the number of rings before the call is answered.

Pay special attention to the directions in the Installation chapter for connecting

a TAD to your MFC.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 1

Assembly and Connections

Packing List

Make sure you have the following items:

Note If an item is missing, call Brother Customer Service at 1-800-284-4329 (In

USA In Canada), 1-800-853-6660 ( ) or 1-514-685-6464 (In Montreal). See

Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with

MFC. If you do not pack the MFC properly, you may void your warranty.

Telephone

Wire Cord

Telephone

Handset

Wire Extensions

(Both Wire Extensions

are the same size.)

Drum Unit Assembly

(With free

Starter

Toner Cartridge)

Operations Manual

Brother

StartCard

CD-ROM

Paper Tray

Document Tray

Handset

Curled

Cord

Test Sheet

(For USA Only)

2 - 2

A S S E M B L Y A N D C O N N E C T I O N S

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is

free of vibration and shocks. Locate the MFC near a telephone jack and a

standard, grounded power outlet. Make sure nothing blocks the flow of air from

the fan on the right side of the MFC.

WARNING

■Never install telephone wiring during a lightning storm.

■We recommend that this product be used with a surge protection device to

protect the product against lightning storms.

■Never install a telephone jack in a wet location unless the jack is specifically

designed for a wet location.

■Never touch telephone wires or terminals that are not insulated unless the

telephone line has been disconnected at the network interface.

■Use caution when installing or modifying telephone lines.

■Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning.

■Do not use the telephone to report a gas leak in the vicinity of the leak.

■For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

■To reduce the risk of shock or fire, use only a No. 26 AWG or larger

telecommunications line cord.

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air

conditioners, water, chemicals or refrigerators. Do not expose the MFC to

direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks the

flow of air from the fan on the right side of the MFC. Do not connect your MFC

to electrical outlets controlled by wall switches or automatic timers. Disruption

of power can wipe out information in the unit’s memory. Do not connect your

MFC to electrical outlets on the same circuit as large appliances or other

equipment that might disrupt the power supply. Avoid interference sources,

such as speakers or the base units of cordless phones.

NO !NO ! NO !

A S S E M B L Y A N D C O N N E C T I O N S

2 - 3

Assembly

Installing the Drum Unit Assembly

(with Toner Cartridge)

Unpack the drum

unit assembly,

including the toner

cartridge, and

gently rock it from

side to side five or

six times to

distribute toner

evenly inside the

cartridge.

To prevent damage to the drum, do NOT expose it to

light for longer than a few minutes.

Do NOT remove the starter sheet—this will be

ejected while the MFC is warming up.

Starter Sheet

2 - 4

A S S E M B L Y A N D C O N N E C T I O N S

Open the top cover of the MFC.

Holding the drum unit by its handles, insert it into the MFC.

Close the top cover.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 5

Setting Up the MFC

Follow the instructions below to connect the handset, power cord, and telephone

line.

Connect the Handset.

Connect the curled handset cord to the bottom of the handset and the left side of

the MFC.

Connect the power cord.

WARNING

■This MFC must be grounded using a three-prong plug.

■Since the MFC is grounded through the power outlet, you can protect yourself

from potentially hazardous electrical conditions on the telephone network by

keeping the power to your MFC on when you connect it to a telephone line.

Similarly, you can protect yourself when you want to move your MFC, by

disconnecting the telephone line first, and then the power cord.

■Lightning and power surges can damage this product! We recommend that you

use a quality surge protection device on the AC power line as well as on the

telephone line, or unplug the lines during a lightning storm.

■Do not touch the rollers at the paper exit.

Connect the telephone line.

Connect one end of the telephone line cord to the jack labeled LINE on the left

side of the MFC. Connect the other end to a modular wall jack.

LINE

EXT.

2 - 6

A S S E M B L Y A N D C O N N E C T I O N S

Attach the wire extensions to the multi-purpose sheet feeder and the document

guide base.

Attach the document tray and paper tray to the MFC and pull out their

extensions.

Loading Paper

Open the multi-purpose sheet

feeder cover.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 7

Fan the paper well. Load the paper, making sure the print side is toward the fax

machine and the paper level is stacked below the paper mark. The feeder can

hold up to 200 sheets of paper, or up to 10 envelopes.

Adjust the guides to fit

the paper (to help

prevent paper jams).

Acceptable Paper

The MFC can handle paper that has the following specifications.

But please note that you can receive fax messages only on Letter, Legal and A4

paper. If you use legal or A4, change the Paper Size setting : (

Function

Paper Type Paper Size

Cut sheet A4, Letter, Legal, B5, A5, Executive,

Custom size 2.75-8.5 5-14 inches (70-216 127-356 × ×

mm)

Envelopes DL, C5, COM-10, Monarch, 9" 12" (For Manual Feed ×

Slot only)

Post Card 2.75-8.5 5-11 inches (70-216 127-279 mm)× ×

Organizer Day-Timer® J, K, L, M

2.75-8.5 5-11 inches (70-216 127-279 mm)× ×

Labels and

Transparencies

2.75-8.5 5-14 inches (70-216 127-356 mm)× ×

Press and Slide.

2 - 8

A S S E M B L Y A N D C O N N E C T I O N S

Paper Capacity of Feeder

Multi-purpose Sheet Feeder:

Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of

20 lb. (75 g/m2) or 50 sheets of 42 lb. (158 g/m2) Letter/A4 paper, or 10

envelopes

Output Tray:

Approx. 100 sheets of 20 lb. (75 g/m2) Letter/A4 paper

Manual Feed Slot

The multi-purpose sheet feeder also has a manual feed slot on its cover. You

can load paper or envelopes one at a time into this slot. You do not have to

remove paper from the multi-purpose sheet feeder.

When you use labels or transparencies, be sure to use this slot.

Loading One Sheet of Paper

You do not have to choose manual feed in the Setup dialog box of your printer

driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),

with the side you wish to print on face down in the manual feed slot.

Align the paper at the center of the manual feed slot, and be sure to insert it all

the way.

Adjust the paper guide of the manual feed slot to the width of the paper you’re

using.

Cut Sheet Envelopes

Basis Weight 16 to 42 lb.

(60 to 158 g/m2)

20 to 24 lb.

(75 to 90 g/m2)

single thickness

Caliper ±0.03 to ±0.08 in.

(0.08 to 0.2 mm)

0.0033 to 0.0058 in.

(0.084 to 0.14 mm)

single thickness

Moisture Content 4% to 6% by weight 4% to 6% by weight

Smoothness 100 to 250 (Sheffield) 100 to 250 (Sheffield)

Note Recommended paper types:

Cut sheet: Xerox 4200

Label: Avery laser label or equivalent

Transparency: 3M CG3300 for laser printers or equivalent

A S S E M B L Y A N D C O N N E C T I O N S

2 - 9

Connecting an External

Telephone Answering Device (TAD)

Sequence

You might choose to connect an additional answering system. When you have

an external TAD on the same telephone line as the MFC, the TAD answers all

calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC

takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC

lets the TAD continue playing your outgoing message so your caller can leave

you a voice message.

The TAD must answer within four rings. The MFC cannot hear CNG tones until

the TAD has answered the call, and with four rings there are only 8–10 seconds

of CNG tones left for the fax “handshake.” Make sure you carefully follow the

instructions in this manual for recording your outgoing message.

Connections

The external TAD must be plugged into the left side of the MFC, into the jack

labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall

jack.

Plug the telephone line cord from the wall jack into the left side of the

MFC, in the jack labeled LINE.

Plug the telephone line cord from your TAD into the left side of the MFC, in the

jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s

telephone line jack, and not its telephone set jack.)

Do not connect a TAD elsewhere on the same phone line—your MFC and TAD

will both try to control the line.

LINE

EXT.

2 - 10

A S S E M B L Y A N D C O N N E C T I O N S

Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does

not apply).

Record the outgoing message (see below).

Set the TAD to answer calls.

Set the Receive Mode to TAD: ANSWER MACH. (Press Receive Mode.)

Recording Outgoing Message on External TAD

Timing is important in recording this message. The message sets up the ways to

handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows your

MFC time to listen for the fax CNG tones of automatic transmissions before

they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for people

sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing 5 1 and Start.”

Connecting an External Telephone

Your MFC is equipped with a handset that you can use as a regular phone.

However, you can also connect a separate telephone (or telephone answering

device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT.

on the left side of the MFC.

Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE,

and, if the MFC handset is lifted, an alarm sounds. To disconnect the call on the

external phone and switch to the MFC, press Hook.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 11

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that

pass incoming calls to each other if they are busy. The calls are usually passed

down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the

sequence, so the call cannot roll away. Do not put the MFC on any of the other

numbers—when the other lines are busy and a second fax call is received, the

fax call would be transferred to a line that does not have a fax machine. Your

MFC will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on

the same wall outlet. The two phone numbers can be on separate jacks (RJ11)

or combined into one jack (RJ14). Your MFC must be plugged into an RJ11

jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may

contain four wires (black, red, green, yellow). To test the type of jack, plug in a

two-line phone and see if it can access both lines. If it can, you must separate the

line for your MFC.

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may

require assistance from the telephone company. You can change the wall outlets

from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet

installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter

into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,

Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the fax machine into Line 2

of the triplex adapter.

RJ14

RJ11

Triplex Adapter

RJ14

2 - 12

A S S E M B L Y A N D C O N N E C T I O N S

Installing Fax Machine, External Two-Line TAD, and Two-Line

Telephone

When you are installing an two-line telephone answering device external

(TAD) and a two-line telephone, your MFC must be isolated on one line at both

the wall jack and at the TAD. The most common connection is to put the MFC

on Line 2. The back of the two-line TAD must have two telephone jacks: one

labeled L1 or L1/L2, and the other labeled L2. You will need at least three

telephone line cords, the one that came with your MFC and two for your external

two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack of the

triplex adapter. Plug the other end into the LINE jack on the left side of the

MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack of

the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line

TAD.

Plug one end of the second telephone line cord for your TAD into the L2 jack

of the two-line TAD. Plug the other end into the EXT. jack on the left side of

the MFC.

You can keep two-line telephones on other wall outlets as always. There are two

ways to add a two-line telephone to the MFC’s wall outlet. You can plug the

telephone line cord from the two-line telephone into the L1+L2 jack of the

triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the

two-line TAD.

Triplex Adapter Two-Line Phone

Two-Line External TAD FAX/MFC

A S S E M B L Y A N D C O N N E C T I O N S

2 - 13

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple

to connect the MFC to a key system or a PBX (Private Branch Exchange), we

suggest that you contact the company that installed your telephone system and

ask them to connect the MFC for you. It is advisable to have a separate line for

the MFC. You can then leave the MFC in FAX mode to receive faxes any time

of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to

connect the unit to the last line on the system. This prevents the unit from being

activated each time a telephone call is received. (See Easy Receive, page 5-3.)

If you are installing the MFC to work with a PBX:

It is not guaranteed that the unit will operate correctly under all circumstances

with a PBX. Any cases of difficulty should be reported first to the company that

handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Receive Mode be set to MANUAL. All incoming calls

should initially be regarded as telephone calls.

The MFC may be used with either pulse or tone dialing telephone service.

Custom Features on a Single Line

To learn how custom features may affect your faxing operations, please see the

Troubleshooting and Routine Maintenance, page 15-1.

As with all fax units, this machine must be connected to a two wire system. If

your line has more than two wires, proper connection of the MFC cannot be

made.

3 - 1

O N - S C R E E N P R O G R A M M I N G

On-Screen Programming

User-Friendly Programming

We have designed your MFC with on-screen programming and a Help key.

User-friendly programming helps you take full advantage of all the functions

your MFC has to offer. (See Using This Manual, page 1-1.)

Since your fax programming is done on the LCD, we created step-by-step on-

screen prompts to help you program your MFC. All you need to do is follow

the prompts as they guide you through the function menu selections and

programming options and settings.

Function Mode

You can access the Function Mode by

pressing . The LCD shows:Function

Then

Press for Fax Functions— —1 OR

Press for Printer Functions— —2 OR

When you enter the function mode, your MFC displays a list of main menu

options from which you can choose. These options appear one after the other

on the LCD. Select an option by pressing Set when it appears.

You can “scroll” more quickly through options by pressing . When the screen

displays your selection, press . (Press to scroll backward if you passed Set

your choice or to save key strokes. Both arrow keys show all options, in the

opposite order.)

Before you press , you can correct a mistake you made entering information Set

in a field using the dial pad. Use to back up and then type over the incorrect

characters.

When you finish a function, the LCD shows ACCEPTED.

Note If you want to exit the Function mode, press Stop.

2.PRINTER

1.FAX

O N - S C R E E N P R O G R A M M I N G

3 - 2

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the

currently selected option, and a help message giving brief instructions about

how to proceed. The display you’ll probably see most often is shown below,

showing you, when you place an original in the ADF, that you can dial a number

and send a fax, or you can make a copy.

Function Selection Table

If you have a basic understanding of how to program your MFC, you can

perform most of the programming settings without the Owner’s Manual. To

help you understand the function selections, options, and settings that are found

in your fax programs, use the Function Selection Table below.

1. Fax Functions

1. INITIAL SETUP

Function Description Factory Set Page

1. DATE/TIME Enter date and time for LCD

display and heading on

transmissions.

— 4-1

2. STATION ID Program name, fax number

and elephone number to

appear on each transmitted

page.

— 4-1

3. BEEPER Adjust volume level of

beeper.

LOW 4-4

4. SLEEP MODE Conserves power 00 MIN 4-6

5. DELAYED TIMER Sets the time of day that

delayed faxes will be sent.

— 4-6

6. VOLUME AMPLIFY For the hearing-impaired,

you can set the volume to the

AMPLIFY: ON setting on a

permanent or temporary

basis.

OFF 4-5

7. TONE/PULSE

(Canada Only)

Selects dialing mode. TONE 4-2

8. LOCAL

LANGUAGE

(Canada Only)

Allows you to change the

LCD Language to French

ENGLISH See French

Owner’s

Manual

FAX: NO. & START



COPY: PRESS COPY

3 - 3

O N - S C R E E N P R O G R A M M I N G

1. Fax Functions ( )CONTINUED

2. SETUP RECEIVE

Function Description Factory Set Page

1. RING DELAY Number of rings before MFC

answers in FAX or FAX/TEL

mode.

04 5-2

2. F/T RING TIME Sets the time for “double

ring” in FAX/TEL mode. 20 5-3

3. EASY RECEIVE Receive fax messages

without pressing the Start

key.

ON 5-3

4. REMOTE CODE Enter code to activate or

deactivate machine from a

remote location.

ON ( 51, #51) 5-6

5. REDUCTION Reduces size of image. AUTO 5-4

6. PAPER Selects size of paper for fax

receiving. LETTER 5-5

7. PRINT DENSITY Make prints darker or lighter. — 5-5

8. POLLING RX Turns Polling Receive ON or

OFF. OFF 5-7

9. TONER SAVE Increases life of toner

cartridge. OFF 5-5

O N - S C R E E N P R O G R A M M I N G

3 - 4

1. Fax Functions ( )CONTINUED

3. SETUP SEND

Function Description Factory Set Page

1. COVERPG SETUP Automatically sends the

cover page you programmed.

OFF 6-5

2. COVERPAGE MSG Program customized

message for fax cover page.

— 6-5

3. CONTRAST Change lightness or darkness

of a fax you are sending.

AUTO 6-7

4. RESOLUTION Allows you to change

resolutions page by page.

STANDARD 6-9

5. OVERSEAS MODE Adjusts for sometimes

diﬀicult overseas

transmissions.

OFF 6-7

6. CALL RESERVE You can send a fax, then

speak.

OFF 6-8

7. DELAYED FAX Send documents later. — 6-9

8. POLLED TX Sets up your MFC with a

document to be retrieved by

another fax machine.

OFF 6-10

9. REAL TIME TX You can send a fax without

using memory.

OFF 6-3

4. REMAINING JOBS

Function Description Factory Set Page

Cancel a delayed fax or

polling job.

5-8

5. INTERRUPT

Function Description Factory Set Page

Send a fax now, even if you

have the machine set to send

a fax later, or if you have it set

for Polling.

6-10

3 - 5

O N - S C R E E N P R O G R A M M I N G

1. Fax Functions ( )CONTINUED

6. SET AUTO DIAL

Function Description Factory Set Page

1. ONE-TOUCH DIAL Dial numbers stored in memory

by pressing only one key and start. — 7-1

2. SPEED-DIAL Dial numbers stored in

memory by pressing only

three keys and start.

— 7-2

3. SETUP GROUPS Set up a Group number for

broadcasting. — 7-3

7. PRINT REPORTS

Function Description Factory Set Page

1. XMIT REPORT OFF 9-1

2. ACT.REPORT Print lists and reports

INTERVAL: OFF

9-1

3. AUTO DIAL of activity. — 9-1

4. TEL. INDEX (Details in Chapter 9) — 9-1

5. USER SETTINGS — 9-1

6. MEMORY STATUS — 9-1

8. REMOTE FAX OPT

Function Description Factory Set Page

1. FAX FWD/PAGING Set MFC to forward fax

messages—OR—to call your

pager.

OFF 8-1

2. FAX STORAGE Store incoming faxes in

memory for remote retrieval. OFF 8-2

3. REMOTE ACCESS Set code for retrieving faxes. 159 8-3

4. PRINT FAX Print incoming faxes stored in

the memory. — 5-8

0. TEL SERVICE

Function Description Factory Set Page

1. DISTINCTIVE Use with telephone

company’s Distinctive Ring

service to register the ring

pattern on the MFC.

OFF 5-9

2. CALLER ID View or print a list of the last

30 Caller IDs stored in

memory.

— 5-11

O N - S C R E E N P R O G R A M M I N G

3 - 6

2. Printer Functions

1. PRINT OPTIONS

Function Description Factory Set Page

1. INTERNAL FONT You can print resident fonts

to check and conﬁrm font

types.

— 13-5

2. CONFIGURATION Printer settings and status are

listed here.

— 13-5

2. RESET PRINTER

Function Description Factory Set Page

1. FACTORY SET You can restore the printer

back to the factory default

settings.

— 13-5

2. HEX DUMP MODE If you set HEX DUMP

MODE, all the PC data is

printed in hexadecimal.

— 13-5

4 - 1

I N I T I A L S E T U P

Initial Setup

Getting Started

After you have assembled your machine uing the Brother StartCard, continue

the setup by programming the rest of the initial settings.

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send.

In the event of a power failure, you may have to reset the date and time. All other

settings remain unaﬀected.

Press , , , . Function 1 1 1

Enter the last two digits of the year, and then

press . Set

Enter two digits for the month and press Set

(for example, enter 09 for September).

Enter two digits for the day (for example, 06),

and then press . Set

Enter the time in 24-hour format, and then press Set (for example, enter 15:25

for 3:25 PM).

Press . Stop

The LCD now will show the date and time you set whenever the MFC is in

Standby mode.

Setting Station ID

You can store your name, fax number, and telephone number to be printed on

all fax pages you send. (See Composing Electronic Cover Page, page 6-4 and

Entering Text, page 4-2.)

Press , , , . Function 1 1 2

Enter your fax number (up to 20 digits),

and then press . Set

(You must enter a fax number to proceed.)

Enter your telephone number (up to 20 digits),

and then press .Set

(This number appears on Cover pages.)

If your telephone number and fax number are the same, enter the same number

again. The LCD shows your entry.

ENTER YEAR:XX

ENTER MONTH:XX

ENTER DAY:XX

ENTER TIME:XX:XX

FAX:

TEL:

NAME:

I N I T I A L S E T U P

4 - 2

Use the dial pad to enter your name (up to 20 characters), and then press Set.

(You can use the chart below to help you enter letters.)

Press . Stop

The LCD returns to the date and time.

Setting Tone/Pulse Dialing (Canada Only)

Your MFC comes set to accommodate tone (multi-frequency) dialing service. If

you have pulse (rotary) dialing service, you must change the dialing mode.

Press , , ,Function 1 1 7.

Press or to select dialing mode,

and then press .Set

Press to exit.Stop

Entering Text

When you are setting certain functions, such as the Station ID, you will have to

enter text into the MFC. Most keys on the dial pad have three or four letters

printed above them. The keys for 0, # and don’t have printed letters because

they are used for special characters.

By pressing the appropriate number on the dial pad the correct number of times,

you can access the character you want.

If your Station ID has already been programmed, the screen prompts "1" to

make a change, or "2" to exit without changing.

Key once twice three times four times ﬁve times

2A B C 2 A

3D E F 3 D

4G H I 4 G

5J K L 5 J

6M N O 6 M

7P Q R S 7

8T U V 8 T

9W X Y Z 9

DIALING:TONE?

SELECT & SET

4 - 3

I N I T I A L S E T U P

Inserting spaces

To enter a space, press once between numbers and twice between characters.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the

cursor after the last correct letter. Then press Stop; all letters above and to the

right of the cursor are deleted. Re-enter the correct text and/or digits. Also, you

can back up and type over incorrect letters.

Repeating letters

If you need to enter a character assigned to the same key as the previous

character, press to move the cursor to the right.

Special characters and symbols

Press , # or repeatedly to move the cursor under the special character or 0

symbol you want, then press to select it.

Press for (space) ! “ # $ % & ’ ( ) * + , - . /

Press for : ; < = > ? @ [ ] ^ _#

Press for É À È Ê Î Ç Ë Ö 00

N OT I C E

The Telephone Consumer Protection Act of 1991 makes it unlawful

for any person to use a computer or electronic device to send any

message via a telephone fax machine unless such messages clearly

contain, in a margin at the top or bottom of each transmitted page,

or on the ﬁrst page of the transmission, the date and time it is sent

and an identiﬁcation of the business or other entity or other

individual sending the message and the telephone number of the

sending machines or such business, other entity or individual.

In order to program this information into your fax machine, you

should complete the steps described on page 4-1.

I N I T I A L S E T U P

4 - 4

Setting Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.

When the beeper is set to LOW or HIGH, the MFC beeps every time you press

a key or make an error, and at the end of fax sending or receiving.

Press , , , . Function 1 1 3

Press or to select your setting, and then press .Set

Press to exit.Stop

Setting the Handset Volume

Before you begin to use the MFC, you must decide if you need to set the handset

volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY

volume level complies with FCC standards.

VOLUME AMPLIFY: OFF

This default setting is appropriate if none of the users are hearing-impaired.

During a conversation, users can press or on the control panel to adjust

the volume. When the handset is replaced, the handset volume remains until you

change it again.

VOLUME AMPLIFY: ON–TEMPORARY

This setting is appropriate if some of the users are hearing-impaired. During a

conversation, users can press or on the control panel to adjust the volume

to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset

volume will return to the default setting of LOW.

VOLUME AMPLIFY:ON–PERMANENT

Choose VOL AMPLIFY:ON–PERMANENT if all of the users are hearing-

impaired. During a conversation, users can press or on the control panel

to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is

replaced, the handset volume returns to the default setting of AMPLIFY.

WARNING

It is important that you do NOT choose PERMANENT unless all users are

hearing-impaired. Otherwise, the default setting of AMPLIFY may damage

the hearing of some users.

When you press or on the control panel to adjust the volume, the display

shows the setting you are choosing. Each key press changes the volume to the

next setting.

4 - 5

I N I T I A L S E T U P

Setting Volume Amplify

Please carefully read “Setting the Handset Volume” before you do the following

steps:

Press ,Function 1 1 6, , .

Press or to select

VOL AMPLIFY:OFF? if none of the users

are hearing-impaired, and then go to Step 4.

— —OR

If some or all of the users are hearing-

impaired, select . VOL AMPLIFY:ON?

If all the users are hearing-impaired, press

or to select and PERMANENT?,

then press Set.

—OR—

If only some of the users are hearing-impaired, select TEMPORARY?, and

then press . Set

Press to exit.Stop

Setting the Speaker Volume

You can adjust the speaker volume of your MFC. First press Hook, then press

or to select a speaker volume level.

When you press or to adjust the volume level, the LCD shows the setting

you are choosing. Each key press changes the volume to the next level. The new

setting will remain until you change it again.

Setting the Ring Volume

You can adjust the ring volume when your MFC is idle. You can turn the ring

oﬀ or you can select a ring volume level.

As you press or to adjust the volume level, the MFC rings so you can hear

the volume for the level shown on the LCD. Each key press changes the volume

to the next setting. The new setting will remain until you change it again.

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP

RECEIVE, SET AUTO DIAL, and REMOTE FAX OPT functions plus the

COVERPG SETUP and COVERPG MSG (from SETUP SEND) functions are

stored permanently. You may have to reset the date and time.

SELECT <- -> & SET

VOL AMPLIFY:OFF?

SELECT <- -> & SET

PERMANENT?

I N I T I A L S E T U P

4 - 6

Sleep Mode

Setting the Sleep mode reduces power consumption while the MFC is idle. You

can choose how long the MFC is idle (from 00 to 99 minutes) before it drops

into sleep mode. The timer automatically rests when the MFC receives a fax or

PC data, and when it makes a copy. The default setting is 0 minutes.

Press , , , . Function 1 1 4

Use the Dial pad to enter the length of time the MFC will be idle before it drops

into sleep mode (00 to 99), and then press Set.

Press to exit.Stop

Delayed Timer

You can set up the time of day that delayed faxes will be sent. This time will be

displayed for acceptance or you can override it in Delayed Fax. (See

Delayed

Fax, page 6-9.)

Press , , , . Function 1 1 5

Enter the time (in 24-hour format) that you

want delayed faxes to be sent, and then

press .Set

Press to exit.Stop

SET TIME=17:00

SET TIME=12:34

ENTER & SET

5 - 1

S E T U P R E C E I V E

Setup Receive

Basic Receiving Operations

Select Receive Mode

There are four diﬀerent receive modes for your MFC. You can choose the mode

that best suits your needs by pressing Receive Mode repeatedly until the LCD

shows the setting you want to use.

*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you

have extension phones on the line, set the Ring Delay to 4 rings.

LCD How it works When to use it

MANUAL

(manual receive)

You control the

phone line and must

answer every call

yourself.

Use this mode when

you are using a

computer modem on

the same line or if

you receive very few

fax messages. You

can also use this

mode with

Distinctive Ring.

FAX ONLY

(automatic receive)

The MFC

automatically

answers every call as

a fax.

For dedicated fax

lines. You cannot

receive a voice call

but you can call out.

FAX/TEL*

(fax and telephone)

The MFC controls

the line and

automatically

answers every call.

If the call is a fax it

will receive the fax.

If the call is not a fax

it will ring (double

ring) for you to pick

up the call.

You cannot have an

answering machine

on the same line,

even if it is on a

separate jack on the

same line. You

cannot use the

telephone company’s

Voice Mail in this

mode.

TAD:ANSWER MACH.

(External Telephone Answering

Device)

The external TAD

automatically

answers every call.

Voice messages are

stored on the external

TAD. Fax messages

are printed.

Use this mode if you

have an answering

machine on your

phone line.

S E T U P R E C E I V E

5 - 2

To select or change your Receive Mode

Press . The LCD shows your current selection. Receive Mode

Continue to press until your new selection appears. After 2 Receive Mode

seconds, the LCD returns to the date and time display, along with your new

Receive Mode setting.

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings

before it answers. If you have extension phones on the same line as the

MFC, keep the Ring Delay default setting of 4. (See Easy Receive, page 5-3,

Operation from Extension Telephone or External Telephone, page 5-6 and For FAX/

TEL Mode Only, page 5-6.)

Press , , , .Function 1 2 1

Press or to select how many times the line rings before the MFC answers

(00 – 04), and then press . If you select 00, the line doesn’t ring at all.Set

Press to exit.Stop

If you are changing Receive Mode while in another operation, the LCD returns

to the current operation display.

FAX/TEL

FAX ONLY

TAD:ANSWER MACH.

MANUAL

09/06 15:25 FAX



Current Receive Mode

5 - 3

S E T U P R E C E I V E

Setting FAX/TEL (F/T) Ring Time

You must determine how long the MFC will notify you with its special double-

ring when you have a voice call. This ringing happens after the initial ringing

from the phone company. Only the MFC rings, for 20, 30, 40 or 70 seconds; no

other phones on the same line ring the special double-ring. However, you can

answer the call on any extension phone (in a separate wall jack) on the same

phone number as the MFC.

Press , , .Function 1, 2 2

Press or to select how long the MFC will

ring to alert you that you have a voice call,

and then press .Set

Press to exit.Stop

Now, when a call comes in and the MFC is set to FAX/TEL mode, all phones

on this line will ring the number of times you selected in Ring Delay.

You can let the MFC pick up and detect if it’s a fax or voice call. If it’s a fax

call, the MFC prints the fax. If it’s a voice call, the MFC signals you with a

double-ring for the length of time you selected in F/T Ring Time.

Easy Receive

When you use this feature, you don’t have to press Start when you answer a fax

call and hear calling beeps. Just hold the handset and wait a few seconds. When

you see RECEIVE on the fax screen or when you hear “chirps” through the

handset of an extension phone connected to another wall jack, just replace the

handset, and your MFC does the rest. Selecting ON allows the MFC to receive

fax calls automatically, even if you lift the handset of an extension or external

phone. Selecting SEMI lets the MFC receive the call only if you’ve answered it

at the MFC. Selecting OFF means you’ll have to activate the MFC yourself by

pressing —Start OR—by pressing if you are not at the MFC. 5 1

(See Operation from Extension Telephone or External Telephone, page 5-6.)

Press , , .Function 1, 2 3

Press or to select ON, SEMI or OFF, and then press Set.

Press to exit.Stop

If you’ve set the feature to ON, but your MFC doesn’t automatically connect a

fax call when you lift an external or extension phone handset, press the Fax

Receive code . At the MFC, lift the handset, and then press 5 1 Start. (See

For FAX/TEL Mode Only, page 5-6.)

Even if the caller hangs up during the double-ringing, the MFC continues for

the set time.

RING TIME:20 SEC

S E T U P R E C E I V E

5 - 4

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a ﬁxed percentage,

regardless of the size of the paper (up to legal) in your MFC. If you choose

AUTO, your MFC chooses the level of reduction for you.

Press , , ,Function 1 2 5.

Press or to select the reduction ratio you

want—AUTO, 93%, 87% or 75%,

and then press . Set

Choose 100% if you don't want a reduction.

Press to exit.Stop

Recommended Reductions

If your paper is letter size (8.5" 11"), and the incoming fax is: ×

letter size, select 93%

A4 size, select 87%

legal size, select 75%.

If your paper is A4 (8.2" 11.6"), and the incoming fax is: ×

letter size, select 100%

A4 size, select 93%

If your paper is legal size (8.5" 14"), and the incoming fax is:×

letter size, select 100%

A4 size, select 100%

legal size, select 93%.

5.REDUCTION

5 - 5

S E T U P R E C E I V E

Setting Paper Size

You can use three sizes of paper for printing your faxes: letter, legal and A4.

When you change the size of paper you have loaded in the MFC, you will need

to change the setting for paper size so your MFC will know how to ﬁt the

incoming fax on the page. You can also select the level of page reduction to ﬁt

on the paper in your MFC.

Press , , .Function 1, 2 6

Press or to select LETTER, LEGAL

or A4, and then press .Set

Press 1 if you want to change the reduction

setting—OR—Press 2 to go to Step 5.

Press or to select AUTO, 100%, 93%, 87% or 75%, and then press Set.

Press to exit.Stop

Setting the Print Density

If your MFC is printing too light or too dark, you can adjust print density,

making your printed documents darker or lighter. The new setting will remain

until you change it again.

Press , , .Function 1, 2 7

Press to make print lighter, or to make print darker, and then press Set.

Press to exit.Stop

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON,

print appears somewhat lighter. The default setting is OFF.

Press , , .Function 1, 2 9

Press or to turn ON (or OFF), and then press .Set

Press to exit.Stop

6.PAPER

CHANGE REDUCTION

1.YES 2.NO

S E T U P R E C E I V E

5 - 6

Advanced Receiving Operations

Operation from Extension Telephone or External

Telephone

If you answer a fax call on an extension phone or on an external phone in the

EXT. jack, you can make your MFC take over by using the Fax Receive Code.

When you press the Fax Receive Code , the MFC starts to receive a fax. 5 1

(See Setting FAX/TEL (F/T) Ring Time, page 5-3 and Easy Receive, page 5-3.)

If the MFC answers a voice call and double-rings for you to take over, use the

Telephone Answer Code to take the call at an extension phone. # 5 1

If you answer a call, and no one is on the line, assume you’re receiving a fax. At

the MFC phone, press , and then hang up. At an extension phone, Start

press 5 1, wait for fax receiving tones (chirps), then hang up. At an external

phone, press and wait for the phone to be disconnected (the LCD shows 5 1

RECEIVE) before you hang up. (Your caller will have to press Start to send

the fax.)

For FAX/TEL Mode Only

When the MFC is in FAX/TEL mode, it will use the F/T Ring Time (double-

ringing) to alert you to pick up a voice call. If you’re at the MFC, you can lift

the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T

Ring Time, and then press between the double rings. If no one is on the # 5 1

line, or if someone wants to send you a fax, send the call back to the MFC by

pressing 5 1.

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax

Receive Code is . The preset Telephone Answer Code is . 5 1 # 5 1

Press , , ,Function 1 2 4.

Press or to select ON (or OFF), and then

press .Set

If you want to, enter a new Fax Receive Code,

and then press .Set

If you want to, enter a new Telephone Answer

Code, and then press .Set

Press to exit.Stop

Note If you are always disconnected when accessing your external TAD remotely,

try changing the Fax Receive Code from to and the Telephone 5 1 # # #

Answer Code from .# 5 1 to 9 9 9

REMOTE ACT.:ON?

FAX RECEIVE:*5 1

TEL ANSWER:#51

5 - 7

S E T U P R E C E I V E

Polling

Polling is the process of retrieving faxes from another fax machine. You can

use your MFC to “poll” other machines, or you can have someone poll your

machine.

All parties involved in polling need to set up their fax machines to accommodate

polling. When someone polls your machine to receive a fax, they pay for the

call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press , .Function 1 2, , 8

Press or to choose ON, and then press

Set.

Enter the fax number you are polling.

Press . Start

The LCD shows DIALING.

Setting Up Sequential Polling Receive

The MFC can request documents from several fax units in a single operation.

Afterward, a Sequential Polling Report will be printed. (See Canceling a

Scheduled Job, page 5-8.)

Press , .Function 1 2, , 8

Press or to select Polling ON, and

then press .Set

Specify the destination fax machines you wish to poll, using One Touch, Speed

Dial, a Group or the dial pad. You must press Broadcast between each

location.

Press . The MFC will poll each Start

number or group member in turn for a

document.

Some fax machines do not respond to the polling function.

POLLING RX:OFF?

SELECT <- -> & SET

ENTER FAX NO.

PRESS START KEY

POLLING RX:OFF?

SELECT <- -> & SET

POLLING RX:ON?

ENTER FAX NO.

PRESS START KEY

ACCEPTED

DIALING #01

S E T U P R E C E I V E

5 - 8

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax from

memory when you are at your MFC. (See Setting Fax Storage, page 8-2.)

Press , ,Function 1 8 4, .

Press .Start

After printing is ﬁnished, press to exit.Stop

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling

Transmit.

If the MFC is idle,

Press , , .Function 1 4

Any waiting jobs will appear on the LCD. If no

jobs are waiting, the LCD shows NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job you want

to cancel, and then press when the LCD shows your selection.Set

— —OR

If you have only one job waiting, go to Step 3.

Press to cancel the job— —Press to exit without canceling it.1OR 2

To cancel another job, return to Step 2.

Press to exit.Stop

Note If your MFC is busy, press , and then follow Steps 2 through 4 to cancel Stop

a job.

You can check which jobs are waiting in memory by following Steps 1 and 2

above.

4.REMAINING JOBS

5 - 9

S E T U P R E C E I V E

Telephone Services

Distinctive Ring

This MFC feature lets you use the Distinctive Ring subscriber service oﬀered

by some telephone companies, which allows you to have several telephone

numbers on one phone line. Each phone number has its own Distinctive Ring

pattern, so you’ll know which phone number is ringing. This is one way you can

have a separate phone number for your MFC.

Your MFC has a Distinctive Ring function, allowing you to dedicate one phone

number just for receiving faxes. You’ll need to follow the directions below to

“register” the new Distinctive Ringing pattern, that was assigned by the

Telephone Company, so your MFC can recognize its incoming calls.

Note You can change or cancel the Distinctive Ring pattern at any time. You can

switch it oﬀ temporarily, then turn it back on. When you get a new fax number,

be sure to reset this function.

You can register only one Distinctive Ring pattern with the MFC. Some ringing

patterns cannot be registered.

■The MFC will answer only calls to its registered number.

■You will not hear the ﬁrst two rings of all incoming calls on the machine.

■To have your TAD answer only the main number, the MFC must be in Manual

mode.

■In FAX/TEL or FAX mode, the MFC will answer all numbers on the phone line.

S E T U P R E C E I V E

5 - 10

Registering Your Distinctive Ring Pattern

If you are not sure which ring pattern you have call your telephone company.

Then assign your ring pattern in the steps below.

Set the MFC to MANUAL mode.

Press , , , . The LCD shows the current setting of this feature.Function 1 0 1

Press or to select DISTINCTIVE: SET? and press Set.

Press or to select the prestored ring pattern you want to assign, and then

press . (You will hear each pattern as you scroll through the four patterns.) Set

Be sure to choose the pattern assigned by the Telephone Company.

Press to exit.Stop

Once you’ve registered the Distinctive Ring pattern in your MFC, you can turn

this feature on or oﬀ. To change the setting, follow Steps 1 to 4 above, selecting

ON (or OFF).

Ring

Pattern

Rings

long - long

short - long - short

short - short - long

very long (normal pattern)

5 - 11

S E T U P R E C E I V E

Caller ID

After a few rings, the LCD shows the telephone number of your caller (or name,

if available). Once you pick up the handset, the Caller ID information

disappears from the LCD, but the call information remains stored in the Caller

ID memory. (See Printing Caller ID List, page 5-11.)

■You will see the ﬁrst 16 characters of the number or name.

■OUT OF AREA means call originates outside your Caller ID service area.

■PRIVATE CALL means the caller has intentionally blocked transmission of

information.

■CALL PICKUP remains on the screen when no Caller ID information was

transmitted.

If both the name and number are received, the LCD shows only the name. You

can print a list of Caller ID information received by your MFC.

Caller ID service varies with diﬀerent carriers. Call your local phone company

to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-ﬁrst

call comes in, information about the ﬁrst call is erased. You can scroll through

Caller ID information to review those calls made to your MFC.

Press , , , . Function 1 0 2

Press or to select DISPLAY #?, and then press .Set

If the name was not received, it will not be displayed.

Press or to scroll through the Caller ID memory to select the Caller ID you

want to view, and then press .Set

The LCD shows the caller’s name and number and the date and time of the call.

Press or to return to the Caller ID listing— —Press OR Stop to exit.

Printing Caller ID List

Press , , , . Function 1 0 2

Press or to select PRINT REPORT?, and then press Set.

Press .Start

The Caller ID feature lets you use the Caller ID subscriber service oﬀered by

many local phone companies. This service provides you, by means of the LCD

display, the name or telephone number of your caller as the line rings.

S E T U P R E C E I V E

5 - 12

Call Waiting Caller ID

The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID

service oﬀered by many local telephone companies. The feature displays the

telephone number (or name, if available) of Call Waiting callers on your MFC’s

LCD.

To answer a Call Waiting signal while you're talking on the phone, ask the other

party if you can put them on Hold a minute to catch the other call. The LCD

shows the Caller ID.

Press to switch to the second call.Speed Dial

To switch back to the ﬁrst call, press Speed Dial again.

Either caller can hang up at any time. However, if you hang up you will

disconnect both callers.

6 - 1

S E T U P S E N D

Setup Send

Before You Begin

Sending Faxes Using Multiple Settings

When you send a fax you can choose any

combination of the available settings: Add

a coverpage and select a comment; set the

contrast or resolution; send using overseas

mode, call reservation or delayed fax timer,

polling transmission or real time transmission. After each function is accepted,

the LCD will ask if you want to enter other settings:

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu— —OR

Press if you are ﬁnished choosing settings, and then go to the next step.2

Using the ADF (Automatic Document Feeder)

■Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches

long. Your MFC can scan an image only 8.2 inches wide, regardless of how

wide the paper.

■Make sure you place

original face down, top

edge ﬁrst.

■Adjust the paper guides

to ﬁt the width of your

document.

■The ADF (automatic document feeder) can hold up to 20 pages, feeding each

one individually through the fax machine. Use standard (17 lb–24 lb) paper

when using the ADF. If you’re using heavier paper, feed each sheet individually

to prevent paper jams.

■Press (before you send the fax) to select the resolution for the Resolution

document you’re sending. (See Resolution, page 6-7.)

■Make sure documents written in ink are completely dry.

DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples,

paper clips, paste or tape attached. DO NOT use cardboard, newspaper or

fabric.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Paper

Guides

Originals are

Face Down

in the ADF

S E T U P S E N D

6 - 2

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones

before sending the fax.

Place the original face down in the ADF.

Pick up the handset and listen for a dial tone—OR—press and listen for Hook

a dial tone.

Enter the fax number you want to call. (You can enter the digits using the dial

pad, or you can enter a One Touch or Speed Dial number or you can call using

Search.) (See One Touch Dialing, page 7-4.)

When you hear the fax tone, press .Start

If you’re using the handset, hang up.

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the

handset, or press . Hook

Place the original face down in the ADF.

Enter the fax number using One Touch, Speed Dial, Search or the dial pad.

(See Speed Dialing, page 7-5.)

Press .Start

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, after you disconnect the

call press to retry the number.Redial/Pause

If you’re sending a fax automatically and the line is busy, the MFC will

automatically redial up to three times at 5 minute intervals.

Dual Access

You can scan up to 50 originals into the fax memory, even while the MFC is

receiving or sending another fax (from memory). You can set temporary settings

for each fax you’re scanning, except Timer and Polling.

If you try to scan in and store a 51st fax, the MFC will send it immediately,

without storing it in memory.

If you get a MEMORY FULL message while scanning the ﬁrst page of a fax,

press to cancel scanning. If you get a MEMORY FULL message while Stop

scanning in a subsequent page, you'll have the option to press Start to transmit

the pages scanned so far, or to press to cancel the operation.Stop

Make sure the ADF is empty.

Place the original in the ADF.

6 - 3

S E T U P S E N D

Enter the fax number.

Press . The MFC starts scanning the original and the screen displays the Start

job number (#XX) of the fax, and how much memory is available. Then the

MFC starts dialing. You can immediately repeat Steps 1 through 4 for the next

fax.

Real Time Transmission

When you are sending a fax, the MFC will scan originals into memory before

sending. Then, as soon as the phone line is free, the MFC will start dialing and

sending the fax. If memory becomes full, the MFC will send the document in

real time, even if REAL TIME TX is set to OFF.

Sometimes you may want to send an important document immediately, without

waiting for memory transmission. You can set REAL TIME TX to ON.

Place the original face down in the ADF.

Press , , , .Function 1 3 9

To change the default setting, press or

to select ON (or OFF), and then press

Set. Go to Step 5— —For the next fax OR

transmission only, press or to select NEXT FAX ONLY, and then press

Set.

For the next fax only, press or to select ON (or OFF), and then press .Set

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu— —Press if you are ﬁnished choosing settings, and then go OR 2

to Step 6.

Enter fax number, and then press . Start

Checking the Jobs Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting,

the LCD shows NO JOB WAITING.) (See Canceling Jobs in Memory, page 6-4.)

If the machine is idle,

Press , , . Function 1 4

— —OR

If the machine is busy, go to step 2.

If you have multiple jobs waiting, use or to scroll through the list.

Press to exit.Stop

Note Your MFC normally operates in Dual Access mode. However, you can

override Dual Access by using Real Time Transmission.

9.REAL TIME TX

REALTIME TX:ON?

S E T U P S E N D

6 - 4

Canceling Jobs While Scanning the Original

You can cancel a job while you are scanning it into memory by pressing Stop.

Eject the original by pressing again.Stop

Canceling Jobs in Memory

You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive,

Polled Transmit or faxes in memory waiting to be sent. If no jobs are waiting,

the LCD shows NO JOB WAITING.

If the MFC is idle,

Press , , . Function 1 4

Any waiting jobs appear on the LCD.

If you have more than two jobs waiting,

press or to select the job you want to

cancel, and then press .Set

— —OR

If you have only one job waiting, go to Step 3.

Press to cancel— —Press to exit without canceling.1 OR 2

To cancel another job, return to Step 2.

Press to exit.Stop

Basic Sending Operations

Composing Electronic Cover Page

The cover page is generated at the receiving party’s machine. Your cover page

includes the name stored in the One Touch or Speed Dial memory. If you’re

dialing manually, the name is left blank.

(See One Touch Dialing Speed Dialing, page 7-4 and , page 7-5.)

The cover page indicates your Station ID, and the number of pages you’re

sending. If you have Coverpage Setup set to ON (Press Function 1 3 1, , , .), the

number of pages remains blank.

(See Setting Station ID, page 4-1.)

You can select a comment to include on

your cover page.

If the MFC is busy press , and then follow Steps 2 through 4 to cancel a Stop

job.

4.REMAINING JOBS

#02 SALES REPORT

1.CLEAR 2.EXIT

1.COMMENT OFF

4.CONFIDENTIAL

3.URGENT

2.PLEASE CALL

6 - 5

S E T U P S E N D

Instead of using one of the comments

above, you can enter up to two customized

messages, each 27 characters long. Use the

chart on page 4-2 to help enter characters.

(See .)Composing Your Own Comments

Most of the SETUP SEND functions are temporary settings that allow you to

make adjustments for each document you send. However, so you can set up your

cover page and cover page comments in advance, the Cover Page Setup and

Cover Page Message functions change the default settings.

Composing Your Own Comments

You can set up two custom comments.

Press , , , . Function 1 3 2

Press or to choose position 5 or 6 for

your customized comment, and then press Set.

Use the dial pad to enter your customized comment, and then press Set.

(See Entering Text, page 4-2.)

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu— —Press to exit.OR 2

Cover Page for Next Fax Only

Make sure the Station ID is set up. This feature does not work without the

Station ID. (See Setting Station ID, page 4-1.)

You can set the fax to send a cover page with a particular document. This cover

page will include the number of pages in your document.

Place the original in the ADF.

Press , , , . Function 1 3 1

When the screen displays NEXT FAX

ONLY?, and then press .Set

Press or to select ON (or OFF), and then press . Set

Press or to select one of the standard or custom comments, and then press

Set

Enter two digits to indicate the number of pages you are sending, and then press

Set.

(Enter 0 0 to leave the number of pages blank.) If you make a mistake, press

to back up, and then reenter the number of pages.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu— —Press if you are finished choosing settings, and then go OR 2

to Step 8.

Enter the fax number you’re calling.

Press .Start

5.(USER DEFINED)

6.(USER DEFINED)

2.COVERPAGE MSG

1.COVERPG SETUP

S E T U P S E N D

6 - 6

Always Send Cover Page

Make sure Station ID is set up. This feature does not work without the Station

ID. (See Setting Station ID, page 4-1.)

You can set the MFC to send a cover page whenever you send a fax. The number

of pages in your fax is not included when you use this setting.

Press , , , . Function 1 3 1

Press or to select COVERPAGE:

ON?, and then press .Set

If you selected ON, press or to select one of the standard or custom

comments, and then press .Set

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu — — Press to exit if you are finished choosing settings.OR 2

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the

sample page and attach it to your fax.

Press , , , .Function 1 3 1

Press or to select PRINT SAMPLE?, and then press Set.

Press . Your MFC prints a copy of your cover page.Start

COVERPAGE:OFF?

- - -

- - - - - -

- - -

TO:

FROM:

COMMENT:



FAX:

TEL:

COVER PAGE

PAGE[S] TO FOLLOW

6 - 7

S E T U P S E N D

Contrast

If your original is very light or very dark, you might want to set the contrast

accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a

very dark original.

Place the original face down in the ADF.

Press , , , .Function 1 3 3

Press or to select AUTO, S.LIGHT or S.DARK, and then press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu — — Press if you are finished choosing settings, and then go OR 2

to Step 5.

Enter a fax number and press to send a fax.Start

Resolution

When you have an original in the ADF, you can use the Resolution key to change

the default setting. Press continuously until you see the lights change Resolution

to the setting you want. For Standard, turn Fine and S. Fine lights off. For Photo,

turn them both on. (See Multiple Resolution Transmission, page 6-9.)

Standard—Good for most typed documents.

Fine—Good for small print; transmits a little slower than standard resolution.

S.Fine (Super Fine)—Good for small print or artwork; transmits slower than

fine resolution

Photo—

Use for documents with varying shades of gray; slowest transmission time.

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face down in the ADF.

Press , , , .Function 1 3 5

Press or to select ON (or OFF), and

then press .Set

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu— —Press if you are finished choosing settings, and then go OR 2

to Step 5.

Enter the fax number you’re calling.

Press .Start

5.OVERSEAS MODE

S E T U P S E N D

6 - 8

Call Reservation

You can send a fax and let the other party know that you want to have a

conversation after the fax transmission is complete. The other fax machine will

ring as if it were receiving a telephone call; if the other party picks up the

handset, your MFC will ring. Lift the handset to speak.

If you set Call Reservation and Call Back message to ON, your MFC leaves a

message if the other party does not answer.

Place the original face down in the ADF.

Press , , , . Function 1 3 6

Press or to select CALL

RESERVE:ON (or OFF), and then press

Set. The LCD shows the current seting for

Call Back Message.

Press or to select ON (or OFF), and then press .Set

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu— —Press if you are finished choosing settings, and then go OR 2

to Step 6.

Enter the fax number.

Press .Start

If you’ve set Call Reservation to ON, pick up your handset if the MFC rings.

Print Sample Call Back Message

Press , , , .Function 1 3 6

Press or to select PRINT SAMPLE?, and then press Set.

Press .Start

You cannot use auto redial with Call Reservation. You cannot use Call

Reservation with Delayed Transmission or with Polling.

Note You must register your Station ID to set Call Back Message to ON.

CALL RESERVE:OFF

CALL BACK:OFF?

6 - 9

S E T U P S E N D

Delayed Fax

During the day you can store

up to

50 documents in memory for delayed sending.

Transmission of these documents will begin at the time of day you enter in Step 3. If

you have set up a time of day in the Delayed Timer function on page 4-6, you can

accept it in Step 3 or enter another time for this fax.

Place the original face down in the ADF.

Press , , , . Function 1 3 7

Accept the displayed time or enter another time for this fax, and then press Set.

Press 1 to leave the original waiting in the ADF.

— —OR

Press 2 to scan the original into memory.

(See Interrupting Delayed Fax and Polled Transmit Jobs, page 6-10.)

Press if you want to select additional settings. The LCD returns to the SETUP 1

SEND menu— —Press if you are finished choosing settings, and then go to OR 2

Step 6.

Enter the fax number.

Press .Start

The MFC will wait to send the fax at the time you set up in Delayed Timer

(Function, 1.1.5).

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax

you’re sending. This could be useful if you’re sending a fax with photos and

letters, or some pages with small print and others with normal print. Resolution

settings return to STANDARD after the fax is sent.

Place the original face down in the ADF.

Press , , , . Function 1 3 4

Use or to select resolution for page 1,

and then press . Set

Repeat Step 3 for subsequent pages.

Press when you’re finished.Stop

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu— —Press if you are finished choosing settings, and then go OR 2

to Step 7.

Enter the fax number you’re calling.

Press .Start

The number of documents you can scan into memory varies with the data they

contain.

1.DOC 2.MEMORY

ENTER FAX NO.

PRESS START KEY

PAGE 01:STANDARD

SELECT <- -> & SET

S E T U P S E N D

6 - 10

Setting Up Polled Transmit

Polled Transmit is when you set up your MFC to wait with an original so another

fax machine can retrieve it. (See Interrupting Delayed Fax and Polled Transmit

Jobs, page 6-10.)

Place the original to be retrieved face down in the ADF.

Press , , , .Function 1 3 8

Press or to choose POLLED TX:ON?,

and then press

Set

Press 1 to select DOC if you want your MFC to scan the printed original at the

time it is polled— —Press to select MEMORY.OR 2

Press if you want to select additional settings. The LCD returns to the SETUP 1

SEND menu— —Press if you are finished choosing settings, and then go to OR 2

Step 6.

Press . Start

Interrupting Delayed Fax and Polled Transmit Jobs

You can send a fax or make a copy now, even if you have the MFC set to send

a fax later or to be polled. However, you cannot use automatic redial or the

Function mode.

Press , , .Function 1 5

Wait 2 seconds, and then remove the

original that is waiting in the ADF.

Place the “new” original you want to send or make a copy now in the ADF.

Enter the new fax number for the original you want to send now.

Press . Start

After the transmission is finished, place the “old” original back into the ADF.

Press , , , to restore the Delayed Fax or Polling job.Function 1 5

If you pressed in Step 4, the printed original remains in the ADF until your 1

MFC is polled. However, you can “interrupt” it to send another fax.

POLLED TX:OFF?

SELECT <- -> & SET

1.DOC 2.MEMORY

INSERT ORIGINAL

7 - 1

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

Auto Dial Numbers

and Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC to do three types of easy dialing: One Touch, Speed

Dial, and Groups for Broadcasting of faxes.

Storing One Touch Dial Numbers

You can store 8 fax/phone numbers that you can dial by pressing one key. You

also can store names with these numbers. When you press a One Touch dial

location, the LCD shows the name or number as the call is dialed. (See One

Touch Dialing, page 7-4.)

One Touch keys are not the dial pad keys. They are the 8 keys located to the left

of the dial pad.

Press , , , . Function 1 6 1

Press the One Touch key where you want to store a number. (One Touch key 01

has been pre-programmed for Brother fax-back system (USA only). You can

override it if you wish.) The LCD shows the location you selected. (See Fax

Settings and Activity

, page 9-1.)

Enter a number (up to 20 digits), and then

press

Set

. If you want to enter a pause in the

dialing sequence (for example, to access an outside line), press as Redial/Pause

you’re entering digits. Pressing enters a 3.5 second pause when Redial/Pause

the number is dialed, and a dash appears on the LCD. (See

Changing One Touch

and Speed Dial Numbers

, page 7-2

)

Use the dial pad to enter the name (up to 15 characters), and then press Set. You

can use the chart on page 4-2 to help you enter letters—OR—To store the

number without a name, press .Set

Press or to select the type you want, and then press Set.

FAX A fax only number

TEL A telephone (voice) number

FAX/TEL Both a fax and telephone (voice) number

Return to Step 2 to store another One-Touch number—OR—Press to exit.Stop

When you dial an AUTO DIAL number, the LCD shows the name you’ve

stored. If you haven’t stored a name, the number you’ve stored.

If you loose electrical power, auto dial numbers in memory will NOT be lost.

Note If you need to store a longer pause than 3.5 seconds, press Redial/Pause two

or more times.

NAME:

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

7 - 2

Storing Speed Dial Numbers

You can store Speed Dial numbers, so you can dial by pressing only four keys (and

Start). There are 30 Speed Dial locations. (See

Speed Dialing

, page 7-5 and

Fax

Settings and Activity

, page 9-1

)

Press , , , . Function 1 6 2

Use the dial pad to enter a two-digit

location (01–30), and then press . Set

Enter the number (up to 20 digits),

and then press . Set

Use the dial pad to enter the name or company (up to 15 characters), and then

press . You can use the chart on page 4-2 to help you enter letters—Set OR—

Press to store the number without a name. (See Set Entering Text, page 4-2.)

Press or to select the type of number, and then press Set.

FAX A fax number

TEL A telephone (voice) number

FAX/TEL Both a fax and telephone number

Return to Step 2 to store another Speed Dial number—OR—Press to exit.Stop

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number

is already stored, the LCD shows the current name stored there, and then prompts

you to either

1. CHANGE—OR—2. EXIT.

Press 1 to change the number stored, or press 2 to exit without making a change.

Enter a new number.

■If you want to erase the number, press Stop when the cursor is to the left of the

digits. The letters above and to the right of the cursor will be deleted.

■If you want to change a digit, use or to position the cursor under the digit

you want to change, and then type over it.

Follow the directions beginning at Step 3 in Storing One Touch Numbers or

Step 4 in Storing Speed Dial Numbers.

SPEED-DIAL? #

ENTER & SET

#05:

ENTER & SET

NAME:

7 - 3

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by

pressing only one One Touch key (Broadcasting) and Start. , you’ll need First

to store each fax number as a One Touch or Speed Dial number. Then, you can

combine them into a Group. Each Group uses up a One Touch key. Finally,

you can have up to six small Groups, or you can assign up to 37 numbers to one

large Group.

(See Storing One Touch Dial Numbers Storing Speed Dial Numbers, page 7-1 , page

7-2 and Broadcasting, page 7-6.)

Press , , , . Function 1 6 3

Select a One Touch key where you wish to

store the Group number. (For example,

press One Touch key for Group 1).2

Use the dial pad to enter the Group number, and then press Set.

(For example, press for Group 1.)1

To include One Touch or Speed Dial

numbers in the Group, enter them as if you

were dialing. For example, for One Touch

key , press One Touch key . For Speed 5 5

Dial location 09, press Search/Speed

Dial 0 9, then press , on the dial pad. The

LCD shows 05, #09.

Press to accept the numbers for this Set

group.

Use the dial pad and the chart on page 4-2 to enter a name for the group, and

then press . Set

(For example, NEW CLIENTS.)

Press to exit.Stop

You can include up to 7 One Touch locations and up to 30 speed Dial locations.

If you broadcast to more than the maximum locations available, you will be

unable to set up transmissions using Dual Access and the Timer.

You can print a list of all One Touch and Speed Dial numbers. See Printing

Reports, Chapter 9.

SELECT ONE-TOUCH

SETUP GROUP:GO

ENTER & SET

G01:*O5#O9

NAME:

ENTER & SET

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

7 - 4

Dialing and Telephone Options

You can use your MFC to make telephone and FAX calls by dialing manually,

or by using Search, One Touch or Speed Dial memory.

When you dial an auto dial number, the LCD shows the name you’ve stored. If

you haven’t stored a name, the fax number you’ve stored.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number.

Pick up the handset— —Press . OR Hook

When you hear a dial tone, dial the call using the dial pad.

If you pressed to dial the call, pick up the handset when the other party Hook

answers. (The speaker works only one way; the other party won’t be able to hear

you unless you pick up the handset.)

To hang up, replace the handset.

One Touch Dialing

Pick up the handset— —Press .OR Hook

When you hear a dial tone, press the One Touch key of the location you want to

call. (See Storing One Touch Dial Numbers, page 7-1.)

If you pressed to dial the call, pick up the handset when the other party Hook

answers. (The speaker works only one way; the other party won’t be able to hear

you unless you pickup the handset.)

To hang up, replace the handset.

If you are sending a fax, press after pressing the One Touch key. If you Start

picked up the handset, press when receiving the fax machine answers with Start

fax tones.

If you try to use a One Touch location with no number stored in it, you will hear

a warning sound, and the LCD will display NOT REGISTERED. The LCD

returns to normal after 2 seconds.

7 - 5

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

Speed Dialing

Pick up the handset—

—Press

Hook

(See

Storing Speed Dial Numbers

, page 7-2.)

When you hear a dial tone, press Search/Speed Dial, press , and then press #

the two-digit Speed Dial location.

If you pressed to dial the call, pick up the handset when the other party Hook

answers. (The speaker works only one way; the other party won’t be able to hear

you unless you pickup the handset.)

To hang up, replace the handset.

Dialing Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers

when you make a call. Rates may vary depending upon the time and destination.

To take advantage of low rates, you can store the access codes or long-distance

carriers as One Touch numbers. You can store these long dialing sequences by

dividing them and setting them up on separate keys in any combination. You

can even include manual dialing using the dial pad. The combined number will

be dialed in the order you entered it, as soon as you press Start.

(See Storing One Touch Dial Numbers, page 7-1.)

You can store “555” on One Touch key 03 and “7000” on One Touch key . 02

If you press One Touch , , and , you can dial “555-7000”. To 03 02 Start

temporarily change a number, you can substitute part of the number with manual

dialing using the dial pad. For example, to change the number to 555-7001 you

could press One Touch and press , , , 03 7 0 0 1 using the dialing pad.

You can search for names you have stored in One Touch and Speed Dial

memories. Names are stored alphabetically. (See Storing One Touch Dial

Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.)

Press Search/Speed Dial, and then enter the first letter of the name you’re looking for.

Press or to search the memory.

When the LCD shows the name you want to call, pick up the handset or press

Hook.

Press to begin dialing.Start

If you pressed to dial the call, pick up the handset when the other party Hook

answers. (The speaker works only one way; the other party won’t be able to hear

you unless you pickup the handset.)

When the call is over, hang up.

Note If you are sending a fax, press after pressing the Speed Dial number. If Start

you picked up the handset, press Start when the receiving fax machine answers

with fax tones.

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

7 - 6

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax

numbers. Using the key, you can include up to 8 One Touch Broadcast

locations, up to 30 Speed Dial locations, and up to 50 manually dialed numbers

(maximum of 88 locations if you did not use up any locations for Groups, access

codes or credit card numbers). However, available memory will vary with the

types of jobs in memory and the number of locations used for broadcasting. If

you broadcast to more than the maximum locations available, you will not be

able to set up transmissions using dual access and the timer. (See Setting Up

Groups for Broadcasting, page 7-3.)

Although the easiest way to broadcast is to press Group keys, you can include

One Touch, Speed Dial, and manually dialed numbers in the same broadcast.

You must press between each of these locations. Use the Telephone Broadcast

Index to help you choose the numbers easily.

After the broadcast is completed, a Broadcast Report will be printed

automatically to let you know the results.

Place the original face down in the ADF.

Enter a number using One Touch, Speed Dial, Group numbers, Search or the

dial pad.

Example: Group number

Press . You will be prompted to press the next number.Broadcast

Enter the next number.

Example: Speed Dial

Press .Broadcast

Enter the next fax number.

Example: Manual dialing, using the dial pad.

Press .Start

Your machine will read the original into memory and then start sending faxes to

all the numbers you entered.

Note To stop the broadcasting in progress, press Stop. The LCD asks if you want

to cancel all locations or the location that is being sent.

■Enter the long dialing sequence numbers as you normally would, but keep in mind

that each key counts as one location, so the number of locations you can call

become limited.

■If the line is busy or for some other reasons a connection could not be made while

broadcasting, the MFC will redial the number automatically.

■If the memory is full, press to abort the job or press Stop Start to send the portion

that is in the memory (if more than one page has been scanned).

7 - 7

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are

dialing overseas, you can press Redial/Pause as many times as needed to

increase the length of the pause.

Hold

Press to put a call on Hold.Hold

You can replace the handset without disconnecting the call.

Pick up the MFC handset to release the call from Hold. Picking up an extension

handset will not release the call from Hold.

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for telephone

banking, for example), follow the directions below. If you have touch tone

service, you do not need this feature to send tone signals.

Lift the handset.

Press . Digits dialed after this send tone signals.#

When you hang up, the fax machine returns to pulse dialing service.

Redial

If the last number you dialed was busy, press Redial/Pause for easy re-dialing.

R E M O T E F A X O P T I O N S

8 - 1

Remote Fax Options

Fax Forwarding/Paging

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in

memory. Then dials the fax number you’ve programmed and forwards the fax

message.

Press , , , .Function 1 8 1

Press or until the LCD shows

FAX FORWARD?, and then press . Set

Enter the forwarding number (up to 20 digits), and then press Set.

Press to exit.Stop

You can use Paging and Fax Forwarding at the same time. NOT

You can use Paging and Fax Forwarding when “Fax Storage” is set to NOT

OFF.

FWD#:

ENTER & SET

8 - 2

R E M O T E F A X O P T I O N S

Programming Paging Number

When Paging is selected, your MFC dials the pager number you’ve programmed,

and dials your Personal Identification Number (PIN) when connected, to activate

your pager and let you know you have a fax message in the memory.

Press , , , .Function 1 8 1

Press or until the LCD shows

PAGING?, and then press . Set

Enter your paghone number (up to 20 digits) followed by # # and then press

Set. Do not include the area code if it is the same as that of your MFC.

For example, .1 8 0 0 5 5 5 1 2 3 4 # #

If your pager requires a PIN, enter the PIN, press # Redial/Pause, press , enter

your fax number, press and then press # #, Set.

For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.

— —OR

If you do not need a PIN, press Redial/Pause, enter the fax number, press

# # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #, and then press . , Set For example .

Press Stop to exit.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from

another location, using Fax Forwarding, Paging, or Remote Retrieval functions.

The LCD will indicate when you have a fax stored in memory.

(See Remote Retrieval, page 8-3.)

Press , , , . Function 1 8 2

Press or to select ON (or OFF), and

then press .Set

Press to exit.Stop

If you press , all fax data is erased and Fax Storage is turned off. If you press 1

2, data is not erased and Fax Storage remains on.

(See Printing a Fax in Memory, page 5-8.)

You cannot change a Paging number or PIN remotely.

Note Press for each 3.5 second delay, as needed.Redial/Pause

If there are faxes in memory when you turn

Fax Storage OFF, the LCD prompts you to

erase any faxes in memory.

PAG#:

ENTER & SET

FAX STORAGE:OFF?

SELECT & SET

ERASE ALL FAX?

1.YES 2.NO

R E M O T E F A X O P T I O N S

8 - 3

Changing Remote Retrieval Access Code

Enter your Remote Retrieval Access Code when the MFC picks up your call, so

you can access features remotely. The access code is preset to 1 5 9 , but you

can change this. (See Changing Remote Codes, page 5-6.)

Press , , , .Function 1 8 3

Enter a three-digit number from 000 to 999, and then press Set.

(Do not use the same digits that appear in your Fax Receive Code or Telephone

Answer Code.)

Press to exit.Stop

Remote Retrieval

You can call your MFC from any fax machine using touch tone and use a

Remote Access Code and other button presses to retrieve fax messages. Cut out

the Remote Retrieval Access Card on the last page of this manual and keep it in

your wallet as an aid. (See Changing Remote Retrieval Access Code, page 8-3.)

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

When your MFC answers and beeps, immediately enter your Remote Retrieval

Access Code (1 5 9 ).

The MFC signals the kinds of messages received:

1 long beep—Fax message(s)

No long beeps—No messages

The MFC then prompts you with two short beeps to enter a command. If you

wait longer than 30 seconds to enter a command, the MFC hangs up. If you

enter an invalid command, the MFC beeps three times.

Press to reset the MFC when you finish.9 0

Hang up.

If your MFC is set to MANUAL mode, you can access your machine by

waiting about 2 minutes, and then entering the Remote Retrieval Access Code

within 30 seconds.

8 - 4

R E M O T E F A X O P T I O N S

Remote Commands

Follow the commands below to access features remotely. When you call the

MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will

signal you with two short beeps to enter a remote command.

Remote Commands

Operation Details

95 Changing Fax

Forwarding / Paging

setting

1 OFF If you hear one long beep, the change is

accepted. If you hear three short beeps, you

cannot change it because the conditions have not

been met (Example: registering paging number).

You can register your fax forwarding number by

using 4. FAX FWD NO (see p. 8-1). Once you

have registered the number, the MFC will

change automatically to FAXFWD:ON mode.

Then retrieve a Memory Status List by entering

961 (see p. 8-5) to make sure that the Fax

Forwarding number you registered is correct in

the List.

2 Fax Forwarding

3 Paging

4 FAX FWD No.

6 Fax Storage ON

7 Fax Storage OFF

You can set FAX STORAGE to ON or OFF.

96 Retrieve a fax

1 Memory Status List Enter the number of a remote fax machine to

receive the Memory Status List or stored fax

message(s). (See p. 8-5)

2 Retrieve all faxes

3 Erase fax from the

memory

If you hear one long beep, you can erase fax

message(s) from the memory.

97 Check the Receiving

Status

1 FAX You can check whether your MFC has received

any faxes. If yes, you will hear one long beep. If

no, you will hear three short beeps.

98 Change Receive

Mode

1 TAD If you hear one long beep, you can change the

Receive Mode. If you hear three short beeps, you

cannot change it.

2 FAX/TEL

3 FAX

90 Exit After a long beep, you can exit remote access.

R E M O T E F A X O P T I O N S

8 - 5

Retrieving Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if

you have any fax messages.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code

(1 5 9 ).

When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number of the remote fax machine where you want

the Memory Status List forwarded (up to 20 digits), and then press # #.

After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints the

Memory Status List.

Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code

(1 5 9 ).

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number of the remote fax machine where you want

your fax messages forwarded (up to 20 digits), and then press # #.

After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints your

fax messages.

Note You cannot use and as dial numbers. However, if you want to store a #

pause, press . #

Note You cannot use and as dial numbers. However, if you want to store a #

pause, press .#

P R I N T I N G R E P O R T S

9 - 1

Printing Reports

Fax Settings and Activity

You can print the following lists and reports:

Choose if you would like a Transmission

Veriﬁcation Report printed after every fax you

send.

Activity Report lists information about the last

50 incoming and outgoing faxes. TX means

Transmit; RX means Receive.

Lists names and numbers stored in One Touch

and Speed Dial memory, in numerical order.

AUTO DIAL LIST (above), alphabetically.

Lists settings for INITIAL SETUP, SETUP

RECEIVE, SETUP SEND, PRINT REPORTS,

REMOTE FAX OPT, and TEL SERVICE.

Lists summary information and amount of

occupied memory.

To Print a Report

Press , , .Function 1 7

Enter the number of the report you want to print.

For example, press to print the Telephone Index List (see page 9-1). 4

Press .Start

Press to exit.Stop

For the Activity Report, also press or to select ,PRINT REPORT?

and then press .Set

1.XMIT REPORT

2.ACT.REPORT

3.AUTO DIAL

4.TEL.INDEX

5.USER SETTINGS

6.MEMORY STATUS

9 - 2

P R I N T I N G R E P O R T S

Transmission Veriﬁcation (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists the

time and date of transmission and whether the transmission was successful.

When the feature is ON, the report is printed with every fax you send.

Press , , , . Function 1 7 1

Press or to select ON or OFF, and then press . Set

Press to exit.Stop

Activity Report Interval

You can set the MFC to print activity reports at speciﬁc intervals (6, 12, 24

hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by

following the steps in the previous section.

Press , , , . Function 1 7 2

Press or to display , INTERVAL?

and then press . Set

Press or to choose an interval, and then press . Set

(If you choose 7 days, the LCD prompts you to choose the day of the week that

the 7-day countdown begins.

Enter the time to begin printing, in 24-hour format, and then press Set.

(For example, enter 19:45 for 7:45 PM).

Press to exit.Stop

Note When the feature is OFF, the report is printed automatically only if there’s an

error during transmission. If the report indicates NG, send the document again.

If the report indicates you should check the readability of certain pages, resend

those pages.

INTERVAL?

M A K I N G C O P I E S

10 - 1

Making Copies

Using the MFC as a Copier

You can use your MFC as a copy machine, making up to 99 copies at a time.

The MFC can stack the copies or collate (sort) them.

The scannable area of your MFC begins at approximately one-eighth inch

(4 mm) from the edge of the paper.

Making a Single Copy

The default resolution for a single copy is AUTO, which you can use for

originals containing both text and photographs. You can also select Text and

Photo, as needed.

Place the original face down in the ADF.

Press , then wait five seconds— —Press Copy OR Copy again.

Do NOT pull on the paper while copying is in progress.

Note To stop the copy process and release the original, press Stop.

Not Scannable

1/8" (4 mm)

10 - 2

M A K I N G C O P I E S

Type of Original

You can select the Copy resolution for your type of original. The default setting

is AUTO, which is used for originals that contain both text and photographs.

TEXT is used for originals containing only text. PHOTO is used for copying

photographs.

Place the original face down in the ADF.

Press .Photo/Text

Press or to choose the type of

original, and then press . Copy

Using the dial pad, enter the number of copies.

Wait ﬁve seconds— —Press again.OR Copy

Making Multiple Copies

There are two ways to make multiple copies on your MFC. You can choose

whether the copies will be STACKED (all copies of page 1, then all copies of

page 2, etc.), or SORTED (collated). The default resolution for multiple copies

is AUTO.

Sorting Multiple Copies

Place original face down in the ADF.

Press .Copy

Use the dial pad to enter the number of copies you want (up to 99).

Wait ﬁve seconds— —Press .OR Copy

Press or to select or .STACK SORT

Press .Copy

If you select or after pressing SORT STACK Copy and get a MEMORY

FULL message while you are scanning the ﬁrst page, press Stop to cancel the

job and then restart it to make a single copy. If you selected SORT and the

memory full message appears while scanning subsequent pages, you can press

Copy to copy the portion that is in memory, or press Stop to cancel. To restart

the copy job using less memory, press Copy for stacked copies.

DOC TYPE:AUTO?

SELECT & COPY

M A K I N G C O P I E S

10 - 3

Enlarging and Reducing Copies

Place the original to be copied face down in the ADF.

Press .Enlarge/Reduce

Press or to select AUTO, 200%, 150%, 125%, 120%, 100%, 93%, 87%,

75%, or 50%.

Press .Copy

Use the dial pad to enter the number of copies you want (up to 99).

Press again— —Wait five seconds.Copy OR

Press or to select or .STACK SORT

Press .Copy

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

11 - 2

Connecting the Brother Machine to Your PC

Make sure to unplug the machine’s power cord from the electrical outlet before

connecting the parallel interface cable.

Also, make sure the computer is turned oﬀ and unplugged from the electrical

power before you connect the interface cable.

Connect the parallel interface cable to the parallel interface port of the machine,

and then secure the connection with the wire clips.

Connect the interface cable to the

printer port of the computer, and

then secure it with the two screws.

For the location of your computer’s

parallel printer port, see the User’s

Guide for your computer.

Before plugging in your computer

and turning it on, plug in the

electrical cord of the Brother

machine.

Turn on the PC.

IMPORTANT

To install the software using Windows NT® Workstation Version 4.0 or

Windows® 2000 Professional, you must be logged on as the Administrator.

Note Before you can connect the MFC to your computer, you must purchase a bi-

directional IEEE 1284-compliant parallel cable that is no longer than 6 feet (1.8

meters).

Note To continue, you must install the Brother Printer Driver before you install the

Brother Software. Be sure to follow the instructions for the operating

system you are using:

1. For Brother Printer Driver, look for your operating system on pages 11-3 to

11-14.

2. For Brother Software, look for your operating system on pages 11-15 to

11-18.

11 - 3

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

Using Windows

95, 98, 98SE and Me

For Windows® 98, 98SE user:

When the Add New

Hardware Wizard

screen appears, click

Next.

For Windows® 95 user:

Select “Driver from disk

provided by hardware

manufacture.” and then

click .OK

For Windows® Me user:

Select “Specify the location of

the driver (Advanced).” and

then click .Next

Note If you are using Windows® 2000 Professional, go to page 11-7.

If you are using Windows NT® Workstation Version 4.0, go to page 11-10.

Note Each operating system version has diﬀerent dialog. Some text may be diﬀerent

depending on the operating system you are using.

Note The instructions in steps 7 to 15 are for Windows® 98SE.

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

11 - 4

Select ( ) Recommended

and click .Next

Insert MFL Pro CD-ROM the into your CD-ROM drive.

Select Specify a

location and remove

the other check marks,

and then click Browse

to locate the ﬁle.

Double-click the CD

icon, click the

“ ” folder x:\w9x\para

and then click . ( : OK x

is the drive letter for

your CD-ROM drive.)

11 - 5

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

Make sure Specify a

location is selected,

and then click . Next

Make sure your printer

driver name appears

in the dialog box, and

then click . Next

You can enter a name

for this printer, or you

can use the name

supplied on screen.

When you have

ﬁnished, click . Finish

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

11 - 6

When the Add New

Hardware Wizard

displays, click . Finish

Click . OK

The printer driver has been installed. Now you can print.

Note After the Setup

window appears and

the status bar reaches

100%, the remaining

drivers will be copied.

Note If you want to install the other software (Remote Setup, True Type fonts and

Automatic E-mail Printing), go to page 11-15.

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

11 - 8

Click Browse to

locate the ﬁle.

Double-click the CD

icon and click the

“x:\w2k\para” folder,

and then click . OK

(“ ” is the drive letter x

for your CD-ROM

drive.)

Click . Next

11 - 9

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

Click . Finish

Click .OK

The printer driver has been installed. Now you can print.

Note You might see the

“Digital Signature

Not Found” dialog

box during

installation. If you see

it, click to install Yes

the driver.

After the Setup

window appears and

the status bar reaches

100%, the remaining

drivers will be copied.

Note If you want to install the other software (Remote Setup, True Type fonts and

Automatic E-mai Printing), go to page 11-15.

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

11 - 12

Select your printer

model, and then click

Next. (This dialog box

may not be displayed

for some MFC

models.)

Click . Next

Select , Not Shared

and then click . Next

Note For some models, this

step is not necessary.

Proceed to Step 15.

11 - 13

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

Select Yes

(Recommended) to

Print a Test Page, and

then click . Finish

After the test page has

been printed, click

Yes.

Now the printer

driver has been

installed and you

can see it.

11 - 15

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

Installing the Brother Software

Windows® 95/98/98SE/Me/2000 Professional and

NT®4.0 Users

Insert the Brother CD-ROM into your CD-ROM drive.

The main CD-ROM screen appears:

(If this window does not appear, please use Windows® Explorer

to run the setup.exe program from the root directory of the Brother CD-ROM.)

IMPORTANT

You must install the printer driver before you install the software. (See

Connecting the Brother Machine to Your PC, page 11-2.)

The software will detect the operating system you are using and display it at the

bottom of the screen.

Note If you are using Windows® 2000 Professional or Windows NT® 4.0, before you

can install the software, you must be logged on as the Administrator.

11 - 19

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

Helpful Hints for Windows

3.1 /95/98/98SE/Me/x

2000 Professional or Windows NT ® 4.0

• For Windows® 3.1 Only: The installer automatically updates your x

SYSTEM.INI Windows® file by adding DEVICE=bi-di.386 under the

[386Enh] section. If any bi-directional parallel communications device driver

has previously been installed, it will be deactivated by this new driver. If you

want to use the driver that was previously installed, you should first install this

driver, and then reinstall your previous driver. However, reinstalling the

previous driver will make the Brother machine’s driver inactive.

• The installer automatically sets the printer port to the parallel interface,

which is

LPT1 (for Windows® 3.1 ) x

BRMFC (for Windows® 95/98/98SE/Me)

BMFC (for Windows NT® Workstation 4.0 and Windows ® 2000 Professional).

IMPORTANT

Please see the file in the root directory of the CD-ROM for README.WRI

last-minute important installation information and troubleshooting tips.

To uninstall the Brother Software, click the Uninstall icon in the Brother MFL

Pro Program group and then follow the instructions on the screen.

S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R

11 - 20

MFC Remote Setup

After you finish installing the software and the system is rebooted, the MFC

Remote Setup application of Multi-Function Link® Pro will be displayed

automatically. You can take advantage of the ease and speed of programming

from your PC:

When the MFC Remote Setup dialog box first appears, the settings on your

MFC 4300 will be downloaded to your PC and displayed on your computer

screen. Instead of programming directly on your MFC control panel, fill in the

information in the , , General Setup Dial Setup, and tabs. Remote Advanced

After you enter setup information and change default settings, you can upload

your changes directly to the MFC.

12 - 1

F O R D O S U S E R S

For DOS Users

How to Use the Brother Machine with Your DOS

Application Software

Before working with your application software that runs on DOS, check that the

Brother machine’s name appears in the printer selection of your application

software. If the machine is not listed, you must install the printer driver that

corresponds to HP LaserJet IIP’s emulations.

The following table shows combinations of printer drivers and emulation

modes. To get the most out of this machine, you should install an HP printer

driver in your application software.

■The best or recommended printer driver is indicated in bold.

■Be sure to choose the proper printer driver in your application software.

■Be sure the print resolution is set to 300 dpi in your DOS application software.

What Does the Remote Printer Console Do?

The Remote Printer Console (RPC) is a utility program that can run in the DOS

environment and comprises the following two programs.

Remote Printer Console Main Program

This program allows you to change various printer settings such as emulation,

print quality, fonts, page setup etc., from your computer screen. Since most DOS

applications have a Printer Settings menu that overrides the settings made in

RPC, you may not have to use this utility program. This utility program is useful

for application software that does not control the printer’s settings and features.

Printer Status Monitor Program

This utility program can monitor your printer’s status using bi-directional

parallel communications. This utility program stays resident in your computer

memory (Terminate-and-Stay Resident program) and runs in the background.

Printer driver supported

in your application

software

Emulation mode to be selected in the Remote

Printer Console program:

HP LaserJet IIP™

HP LaserJet II™

HP LaserJet IIP emulation mode Auto emulation

selection

F O R D O S U S E R S

12 - 2

Installing the Remote Printer Console

Before you install the program, make sure you have the following hardware and

software required to install the program:

Follow these steps to install the Remote Printer Console program:

Make sure your Brother machine is connected to your computer and that it is

Online.

Start your computer and go to the DOS prompt. If you are in Windows®, exit

and return to the DOS prompt.

Insert the Brother CD-ROM into your CD-ROM drive.

At the DOS prompt (C:\>) type : (Substitute the drive letter of your CD-ROM x

drive for “ ”) and press Enter.x

Type CD RPCX and press Enter.

Type RPCSETUP and press Enter.

Follow the instructions of the installer.

DOS Version 3.3 or later

(You must be runnning under a pure DOS

environment. The Remote Printer Console will not

work in DOS emulation mode.)

Monitor EGA/VGA or compatible

Option Mouse; the mouse driver must be installed.

(You can also operate the program with the keyboard.)

C:\> :x

x:\>CD RPCX

x:\RPCX>RPCSETUP

12 - 3

F O R D O S U S E R S

Using the Remote Printer Console Main Program

Type , and then press the Enter key to start the Remote C:\RPCX>RPCX

Printer Console main program.

The Main Screen will appear on your computer screen as shown below.

If bi-directional communication is enabled between your computer and MFC

when it starts, the RPC gets the current settings information from your MFC.

Otherwise, RPC shows its default settings. If you want to change settings, move

the cursor to the item you want, and then select it using the Enter Cursor and

keys. Finally, press the key to make the selected settings valid.Enter

There are four sub menus. (See table below.) Select the sub menu you want by

clicking it with the mouse, using the cursor keys and the Enter key, or by

pressing the hot key commands for that sub menu.

Press the keys

Functions

Direct

Access

Alt + D You can directly control the Brother

machine, with Print Form, Reset Printer.

Printer

Setup

Alt + P You can enter the setting mode to change other

printer settings, such as, margin settings, continue

mode, font and sleep mode.

Console

Config

Alt + C You can change the environment settings for the

RPC program: color, Status Monitor

configuration, etc.

Guide Alt + G You can go to the Guide mode.

Help F1 You can get Online Help: If you press F1, you

can get information about a highlighted item.

↑

F O R D O S U S E R S

12 - 4

Remote Printer Console

Current Printer Status Information

*1 The items can be set in the current printer status information dialog box.

*2 The information above is displayed if the bi-directional communication is

active between the computer and MFC.

Printer Setup Category

Print Setup Section

Item Default What This Item Does

Media Type Regular Selects the media type “Regular” or “Thick

Paper.”

Emulation*1 Laser Jet IIP “Laser Jet IIP.”

Paper Size*1 Letter Selects the paper size, either “Letter”,

“Legal”, “A4”, “B5”, “DL”, “Executive’’,

“COM10”, “Monarch” or “C5.”

Orientation*1 Portrait Selects the paper direction, either “Portrait”

or “Landscape.”

Quality*1 Normal Selects the print quality, either “Normal” or

“Economy.”

Copies*1 1 Sets the number of print copies from 1 to 200

pages.

Memory size*2 RPC retrieves and displays the printer

memory size.

Item Default What This Item Does

Copies 1 Sets the number of print copies from 1 to 200

pages.

Quality Normal Selects the print quality to either “Normal”

and “Economy.”

Auto FF Off If set to ON, the printer will print the

remaining data automatically without your

pressing the FF/Cont key.

Auto FF

Timeout

5 sec Sets the time-out value for the Auto FF mode

from 1 to 99 seconds.

12 - 5

F O R D O S U S E R S

Page Setup Section

*1 These values (except Yoffset and Xoffset) are overidden by settings within

your application software.

*2 These values depend on the paper size settings.

Font Configuration

Item Default What This Item Does

Paper size*1 Letter Selects the paper size, either “A4”, “Letter”,

“Legal”, “B5”, “DL”, “Executive”,

“COM10”,“Monarch” or “C5.”

Orientation*1 Portrait Selects the paper direction to either “Portrait”

and “Landscape.”

Left Margin *2 Sets the Left Margin value (0-126) columns.

Right Margin *2 Sets the Right Margin value (10-136)

columns.

Top Margin 0.5" or 0.33" Sets the Top Margin 0", 0.33", 0.5", 1", 1.5"

or 2".

Bottom Margin 0.5" or 0.33" Sets the Bottom Margin 0", 0.33", 0.5", 1",

1.5" or 2".

Line / Page *2 Sets the lines/pages (5-128).

Xoffset 0 Sets the Xoffset (vertical) value from -500 to

500 dots.

Yoffset 0 Sets the Yoffset (horizontal) value from

-500 to 500 dots.

Item Default What This Item Does

Font Source Internal Fonts are stored internally in the MFC.

Font name Brogham10 Selects a font from any of the printer’s

internal fonts.

Pitch 10 Selects the font size of the selected font.

If you selected the Brougham or

LetterGothic font, Pitch is shown in the

selection box.

Symbol Set Roman-8 Selects the symbol set.

F O R D O S U S E R S

12 - 6

Printer Configuration

Other Configuration

Printer Setup Category

Direct Access Category

Item Default What This Item Does

Continue Mode Manual Selects Auto or Manual on Auto error

recovery mode.

Parallel

Bi-directional

Enable Selects the bi-directional parallel “Enable”

or “Disable.”

Item Default What This Item Does

Auto LF Off Selects Auto LF “On or Off”

Auto CR Off Selects Auto CR “On or Off”

Auto Wrap Off Selects Auto Wrap “On or Off”

Auto Skip On Selects Auto Skip “On or Off”

File Function

Send settings Sends the settings made within the RPC to

your MFC.

Load settings Loads the settings you stored in your

CD-ROM or hard disk to the RPC.

Save settings Saves the RPC settings to your CD-ROM or

hard disk.

Save a command Saves the RPC settings to your CD-ROM or

hard disk as a printer command string.

Load Default Loads the default settings to RPC.

Quit Exits.

Item Function

Print Form Prints the MFC’s character/symbol sets

“CHARASET.PRN” or any print files you have made.

Reset Printer Resets the MFC. The data remaining in the MFC and

the printer settings will be cleared.

12 - 7

F O R D O S U S E R S

Console Configuration Category

For more information on RPC, see the Help information in the program.

Using the Printer Status Monitor Program

Type , and then press the C:\RPCX>STMX Enter key to make the Printer

Status Monitor Program stay resident in your computer memory. If there are any

changes to the printer status, it displays a message on your computer screen.

If the Printer Status Monitor program stays resident in your computer, you can

monitor the printer status on your computer screen immediately by using the

hot-key ( ).Ctrl+Alt+R

To remove the Printer Status Monitor program from your computer memory,

type , and then press the C:\RPCX>STMX/R Enter key.

The RPC works in the environment where your Brother machine is directly

connected to your computer. If you are using printer buffer switches that do not

support bi-directional communication between the Brother machine and

computer, the program works only in the PC to machine direction and cannot

receive Brother machine status information.

The program does work with Brother machines on a network.NOT

If the RPC conflicts with some application software, exit your application

software and then run the RPC.

The RPC may work in the DOS-compatible box screen mode of Windows®.

However, we recommend that you completely exit from Windows ® to the DOS

prompt before using the RPC.

The Printer Status Monitor and some other Terminate-and-Stay programs

cannot coexist in the computer’s memory. If they don’t work properly together,

use them one at a time. You can suspend the Printer Status monitor with any of

the following methods or commands.

Type C:\RPCX>STMX/R, and then press the Enter key. To prevent the status

monitor from being loaded as a TSR program, hold the space bar down while

executing the file at AUTOEXEC.BAT DOS startup.

File Function

Environment Sets the Buzzer on/off, Color for Remote Print

Console

Status Monitor Sets the hot-key for waking-up the RPC.

13 - 2

U S I N G T H E B R O T H E R M F C A S A P R I N T E R

Printing from Your PC

Multi-purpose Sheet Feeder

The MFC’s multi-purpose sheet feeder can feed plain paper, envelopes, and

organizer paper. When the MFC receives data from your computer, it begins the

print process by loading paper from the multi-purpose sheet feeder.

■Select the print command from your PC.

Your PC sends a print command and data to the MFC. If there are more pages,

the MFC begins to print the next page automatically.

If your application software does not support your custom paper size, select the next

larger paper size. Then adjust the print area by changing the left and right margins in

your application software. (See

Acceptable Paper

, page 2-7)

Use the Manual Feed Slot for labels or transpariencies for overhead projecters.

Two-Sided Printing (Manual Duplex)

The supplied printer drivers for Windows ® 3.1 , 95/98/98SE, Windows NTx ®

Workstation Version 4.0 support manual duplex printing. (For more

information, see the Help screen for the printer driver.)

Please select LPT1 port in the printer driver. The MFC prints all the

even-numbered pages on one side of the paper first. Then, the Windows ® driver

instructs you (with a pop-up message) to reinsert the paper. Before reinserting

the paper, straighten it well or you may get a paper jam. Very thin or very thick

paper is not recommended. If the paper “double-feeds” (sends two sheets at

once), hold the stack of paper except for the front sheet while the paper is

feeding.

When you use manual duplexing, it is possible that a paper jam may occur or the

printer quality might not be satisfactory.

You may select the paper source, paper size, and orientation in your application

software.

U S I N G T H E B R O T H E R M F C A S A P R I N T E R

13 - 3

Loading Envelopes in Multi-Purpose Sheet Feeder

You can load up to 10 envelopes into the multi-purpose sheet feeder. Make sure

envelopes are inserted in the direction shown below.

Manual Feed Slot

The multi-purpose sheet feeder also has a manual feed slot on its cover. You

can load paper or envelopes one at a time into this slot. You do not have to

remove paper from the multi-purpose sheet feeder.

Use the manual feed slot to print or copy on labels or transparencies. For

information about acceptable paper.

Loading One Sheet of Paper

You do not have to choose Manual Feed in the Setup dialog box of your printer

driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),

with the side you wish to print on face down in the manual feed slot.

Align the paper at the center of the manual feed slot, and be sure to insert it all

the way.

Adjust the paper guide to the width of the paper you’re using.

Loading More Than One Sheet of Paper

Open the Setup dialog box of the Windows® printer driver and select Manual

Feed in the Paper Source section. Follow Steps 1 and 2 above to load the first

page. The MFC starts printing automatically.

After the first page is printed, the dialog box appears and prompts you to load

the next page. Load a sheet and select OK to resume printing.

Repeat Steps 1, 2, and 3 until you have finished printing.

If you do not select Manual Feed, and insert a page in the manual feed slot, the

MFC will load the first page from the manual feed slot and subsequent pages

from the multi-purpose sheet feeder.

13 - 4

U S I N G T H E B R O T H E R M F C A S A P R I N T E R

Paper Tray

The MFC ejects paper with printed surfaces face down into the paper tray at the

front of the machine. When you use transparencies, remove each sheet

immediately after printing, to prevent a paper jam or curled sheets.

Simultaneous Printing/Faxing

Your MFC can print data from your computer while sending or receiving a fax,

or while scanning information into the computer. However, when the MFC is

copying or receiving a fax on paper, it pauses the PC printing operation, and

resumes when copying or fax receiving is complete. Fax sending continues

during PC printing.

Choosing Acceptable Paper

We recommend that you test paper, especially special sizes and types of paper

on the MFC before purchasing large quantities. See Acceptable Paper, page 2-7

■Avoid feeding labels with carrier sheets exposed, or your MFC will be damaged.

■Avoid using coated paper, such as vinyl coated paper.

■Avoid using preprinted or highly textured paper.

■For optimum printing, use a recommended type of paper, especially plain paper and

transparencies. For more information on paper specifications, consult your nearest

authorized sales representative or the place where you purchased your MFC.

■Use labels or transparencies that are designed for use in laser printers.

■For the best print quality, we recommend that you use long-grained paper.

■If you are using special paper, and the paper has problems feeding from the

multi-purpose sheet feeder, try again using the manual feed slot.

■You can use recycled paper in this MFC.

Printer Operations

Job Cancel Key

You can clear data from the memory.

14 - 1

U S I N G A U T O M A T I C E - M A I L P R I N T I N G

Using Automatic E-Mail

Printing

For Windows

95/98/98SE/Me Only

Main Features

■You can use Automatic E-Mail Printing with other E-mail software:Brother

Automatic E-Mail Printing has some extra functions that other E-mail software,

such as Netscape Navigator™ or MS Internet Mail, do not support.

■Automatic E-Mail Printing can be configured for a multiple user account:In

Brother Automatic E-Mail Printing you can set more than one e-mail account on

a single PC so you can print e-mail in each account automatically.

■Automatic access to your specified POP3 server at the specified time:You can

specify the time when the Brother Automatic E-Mail Printing automatically

accesses the server to check for new mail.

■Provides an “In Memory” printer driver:You can receive and print e-mail data

at the same time, by searching for a specified character string in the mail header.

It allows you to see the sender, subject and relevant part of the mail content.

To Access the On-Line Documentation

After you have installed the Brother driver(s) for your model and operating

system, click View On-Line Documentation for operation instructions.

Before You Use this Software

Please read “Using Automatic E-Mail Printing” in the On-Line

Documentation on the CD-ROM and check the online

README.WRI file in the root directory of the CD-ROM for

last-minute important information and troubleshooting tips not

included in the On-Line Documentation.

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 3

ERROR MESSAGE CAUSE ACTION

COVER OPEN The top cover was not

completely closed.

Open, then close each

cover.

DISCONNECTED The other party or other

party’s MFC terminated

the call.

Try to fax or receive

again or call the other

party to see what

happened.

DOCUMENT JAM Documents were not

inserted or fed properly or

document was too long.

Do not pull paper out

until you see pages 15-6.

DOWNLOAD FULL

(May occur when the

MFC is used as a

printer.)

The download buffer is

full.

Unplug the MFC and

plug it back in. Data

remaining in the memory

of the MFC will be

deleted.

MACHINE ERROR

The MFC has a

mechanical problem.

Turn off the power. Then

call Brother Customer

Service:

InUSA: 1-800-284-4329

In Canada:

1-800-853-6660

In Montreal:

1-514-685-6464

MEMORY FULL

(May occur when the

MFC is used as a

printer.)

Machine memory

capacity has been

exceeded.

Unplug the MFC and plug

it back in. Data remaining

in the memory of the MFC

will be deleted.

• If you have installed the

Windows® driver, try

again after setting the

True Type mode to

“Print as Graphics” in

the PRINT menu of

your application

software.

• Reduce the print

resolution or reduce the

complexity of your

document.

NO RESPONSE/

BUSY

The number you called

does not answer or is

busy. Or, you may have

reached a number that is

not connected to a fax

machine.

Check the number and

try again.

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 5

ERROR MESSAGE CAUSE ACTION

SET CARTRIDGE Toner cartridge is not

installed.

Reinstall the toner

cartridge.

TONER EMPTY Toner is used up and

printing is not possible.

Replace the toner

cartridge with a new one.

(See pages 15-26 to

15-29)

TONER LOW If the LCD shows

TONER LOW, you can

still print. But the toner

is depleted and the fax

machine is telling you

that the toner will soon

run out.

Order a new toner

cartridge now.

15 - 6

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

Document Jam

The documents were not inserted or fed properly, or were too long.

Open the control panel.

Carefully, pull the document

toward the front of the

MFC.

Close the control panel.

Press .Stop

Printer Jam

Before you can clear a paper jam error, you must find out where the paper is

stuck. Review the following two types of printer jams and follow the

instructions.

WARNING

Do not force the jammed paper from the paper tray because you may damage the

MFC and cause toner to scatter on the next printed pages.

After you have used the MFC, some internal parts of the machine are extremely

HOT! When you open the top cover of the MFC, never touch the shaded parts

shown in the following diagram.

HOT!

Inside the Fax Machine

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 7

Paper is Jammed in the Multi-purpose Sheet Feeder

Open the multi-purpose sheet

feeder to pull the jammed paper

upward and out of the feeder.

Close the multi-purpose sheet

feeder.

Open the top cover and check that

a torn piece of paper does not

remain inside the fax machine.

Paper is Jammed near the Drum Unit or in the Fuser Unit

Open the top cover.

Remove the drum unit.

Gently pull out the jammed paper.

Reinstall the drum unit.

Close the top cover.

Multi-purpose

Sheet Feeder

Paper is

jammed

in fuser

unit

Paper is

jammed

near drum

unit

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 9

DIFFICULTY SUGGESTIONS

Phone Line or Connections

Dialing does not work. Check for a dial tone. Change TONE/PULSE

setting (See Setting Tone/Pulse Dialing (Canada

Only), page 4-2). Check all line cord connections,

and make sure the curled handset cord is not in the

EXT jack. Check power cord connection. Send a

manual fax by pressing — —by lifting Hook OR

the handset, and dialing the number. Wait to hear

the fax receiving tones before pressing Start.

The MFC does not

answer when called.

Make sure the MFC is in the correct receiving

mode for your setup (either FAX, FAX/TEL or

TAD). Check for dial tone. If possible, call your

MFC to hear it answer. If there is still no answer,

check the telephone line cord connection. Connect

a standard telephone handset to the MFC telephone

jack. If there is no ringing when you call your

MFC, call your Telephone Company to check the

line.

There is no dial tone on

the handset.

Press — —Lift the handset. If you hear Hook OR

no dial tone, check telephone line cord connections

at the MFC and wall jack. Check that the handset

curled cord is connected to the MFC’s handset

jack. Test the jack with another single line

telephone. If no dial tone on the wall outlet, call

your Telephone Company.

Sending Faxes

Transmitting quality is

poor.

Try changing your resolution to FINE or

SUPERFINE (See Resolution, page 6-7). Make a

copy to verify the

MFC

’s scanner operation.

Transmission

verification report prints

“Results:NG”.

There is probably temporary noise or static on the

phone line. Try sending the fax again. If the

problem continues, call the Telephone Company to

check your phone line.

The receiving party says

the picture is not clear.

Sometimes the resolution mode you chose when you

sent your fax was not appropriate. Send the fax again,

but try using the FINE or SUPERFINE mode. Also,

your

MFC

’s scanner may be dirty, so try cleaning it.

(See pages 15-23)

The receiving party says

vertical streaks appear

on the faxes they

receive.

Your

MFC

’s scanner may be dirty or the receiving

party’s print head may be dirty. Clean your scanner

(see pages 15-23) and make a copy to check if the

problem was caused by your machine.

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 11

DIFFICULTY SUGGESTIONS

General Printing Difficulties

The

MFC

does not print. Check the following:

• The

MFC

is plugged in.

• The toner cartridge and drum unit are installed

properly.

• The interface cable is securely connected

between the MFC and computer.

• Check to see if LCD is showing an error message.

(See pages 15-2 to 15-5)

The MFC prints

unexpectedly or it prints

garbage.

Reset the

MFC

. Check the primary settings in your

application software to make sure it is set up to

work with your MFC.

The MFC cannot print

full pages of a

document; the error

message PRINT

OVERRUN occurs.

The MFC received a very complex print job and

could not process part of the page. This may be

solved in several ways. If you are using Windows®

3.1x, Windows® 95/98/98SE or Windows NT®

Workstation Version 4.0 with the supplied printer

driver, see the “Windows® Setup Printing

Problems” section. Try to reduce the complexity of

your document or reduce print resolution.

The MFC prints the

first couple of pages

correctly, then some

pages have text missing.

Your computer is not recognizing the printer input

buffer’s full signal. Please make sure to connect the

printer cable correctly.

The MFC cannot print

full pages of a

document; A

MEMORY FULL error

message occurs.

Reduce the printer resolution. Reduce the

complexity of your document and try again.

Reduce the graphic quality or the number of font

sizes within your application software.

My headers or footers

appear when I view my

document on the screen,

but do not appear when I

print them.

Most laser printers have a restricted area that will

not accept print. Usually these are the first two

lines and last two lines, leaves 62 printable lines.

Adjust the top and bottom margins in your

document to allow for this.

15 - 12

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

DIFFICULTY SUGGESTIONS

DOS Setup Printing Difficulties

I cannot print from my

application software.

Check that the DOS application software interface

settings match those of your printer. For example,

if you are using a parallel printer cable, you would

probably set your DOS software printer port to

LPT1. Check for an error message on the LCD.

Note: Some DOS applications do not print

correctly through Windows®. Restart in DOS mode

to avoid conflicts with Windows®.

The machine prints, but

it prints incorrect

information.

Sometimes it prints a

couple of characters and

then ejects the pages.

This is an indication that your application printer

emulation Print setting and the machine’s printer

emulation do not match. Check your application

software to make sure you selected the correct

printer driver. The machine emulates HP LaserJet

IIP. Try setting the machine to HP emulation in

Remote Printer Console and then select the HP

LaserJet IIP printer in your application software.

The machine prints the

part of my document but

does not print the last

page.

This is common problem with database and partly

with spreadsheet software when they are not

correctly set up. The data has been sent to the

printer but the printer did not receive the Page Eject

command. Press to cancel the page, Job Cancel

or send the Page Eject command to eject the page.

Then ask your software supplier how to add a Page

Eject (or Form Feed) command to the end of your

print job.

How can I change the

user settings or default

settings on the machine?

Use the Remote Printer Consol (RPC) program.

Windows ® Setup Printing Difficulties

I cannot print from my

application software.

Make sure the Windows® printer driver is installed

and that you selected it in your application

software.

Sometimes I get the

error message PRINT

OVERRUN when

printing certain

documents from

Windows®.

If you are using the supplied Windows

driver, turn

the error recover operation on in the Setup dialog

box and try again. Reduce the print resolution or

reduce the complexity of your document and try

again. Expand the printer memory

by installing one of the optional memory boards.

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 13

DIFFICULTY SUGGESTIONS

Software Difficulties

“Unable to write to

LPT1” or “LPT1

already in use” error

message appears.

1.Make sure the MFC is on (plugged into the AC

outlet) and that it is connected directly to the

computer with the bundled IEEE-1284 bi-

directional parallel cable. The cable must not go

through another peripheral device (such as a Zip

Drive, External CD-ROM Drive, or Switch box).

“MFC is Busy” or

“MFC Connect

Failure” error message

appears.

2.Make sure the MFC’s LCD screen is not

displaying an error message.

3.Make sure no other device drivers, which also

communicate through the parallel port, are

running automatically when you boot up the

computer (such as, drivers for Zip Drives,

External CD-ROM Drive, etc..) Suggested areas

to check: (Load=, Run= command lines in the

win.ini file or the Statup Group)

4.Check with you computer manufacturer to

confirm that the computer’s parallel port settings

in the BIOS are set to support a bi-directional

machine, i.e. (Parallel Port Mode-ECP).

Paper Handling Difficulties

The MFC does not load

paper. The LCD shows

CHECK PAPER or

PRINTER JAM.

Check to see if the CHECK PAPER or PRINTER

JAM message appears on the LCD. If so, the multi-

purpose sheet feeder may be out of paper or not

properly installed. If it is empty, load a new stack

of paper into the feeder and then press Start. If

there is paper in the multi-purpose sheet feeder,

make sure it is straight. If the paper is curled, you

should straighten it. Sometimes it is helpful to

remove the paper, turn the stack over and place it

back into the multi-purpose sheet feeder. Reduce

the amount of paper in the multi-purpose sheet

feeder, and then try again.

The MFC does not load

paper from the manual

feed slot.

Reinsert the paper firmly, one sheet at a time.

How can I load

envelopes?

You can load envelopes from either the multi-

purpose sheet feeder or the manual feed slot. Your

application software must be set up to print the

envelope size you are using. This is usually done in

the Page Setup or Document Setup menu of your

software. Refer to your application manual.

15 - 16

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

DIFFICULTY SUGGESTIONS

Print Quality Difficulties ( CONTINUED)

The whole page is

printed black.

Black Page

Wipe the electric terminals referring to pages 15-

24. Also, do not use heat-sensitive paper as it will

cause this problem. After cleaning, if the printed

pages are still black and the display shows

CHANGE DRUM SOON, replace the drum unit

with a new one.

Nothing is printed on

the page.

White page

Make sure that the toner cartridge is not empty.

Wipe the electric terminals. (See Routine

Maintenance, page 15-23, , page Cleaning the Printer

15-24 and Cleaning the Drum Unit, page 15-25.)

Make sure that a torn piece of paper does not

remain on the scanner window.

Printed pages are

marked at regular

intervals.

Example of Regular

Marking

Markings may disappear by themselves. Try copying

multiple pages to clear this problem. Markings may

occur if the MFC has not been used for a long time. A

possible cause is that the surface of the drum is

scratched. You must then replace the drum unit with

a new one. If the markings do not disappear, it may

be that the drum was marked or damaged by

excessive exposure to light. In this case, replace the

drum unit with a new one.

Printed pages are

blurred at the center or

at either edge.

Blurred Page

Certain environmental conditions such as humidity,

high temperatures, etc. may cause this condition to

occur. Make sure the MFC is placed on a flat,

horizontal surface. Remove the drum unit with the

toner cartridge installed. Try rocking them from side

to side. You may clear a blurred page by wiping the

scanner windows with a clean soft cloth. (See

Routine Maintenance Cleaning the , page 15-23,

Printer , page 15-24 and Cleaning the Drum Unit,

page 15-25.) If a blurred page occurs after cleaning

and the display shows CHANGE DRUM SOON,

replace the drum unit with a new one.

Ghost images appear on

the printed page.

Ghost Images

Adjust the print conditions by setting the Print

Density function, pages 5-5. Make sure you use

paper that meets the specifications. Rough surfaces

or thick media can cause a ghost image.

Note The drum unit is a consumable item and it is necessary to replace it periodically.

15 - 18

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

SETUP.EXE from your CD-ROM drive, following the instructions on the CD-

ROM label. The bi-directional communication may be disabled when the driver

is installed from the Add menu in “Printers” of the Control Panel. Please restart

Windows®.

Remove the conflicting situation caused by one of the following printer drivers.

Review the following sections that apply to any additional printer drivers you

may have installed into your Windows® software.

Brother HL-6/6V/10h/630series/660series/960/1260/WL-660

HP LaserJet series II, IID, IIP, IIP+, III, IIID, IIIP or IV Plus

NEC SuperScript 610/660

EPSON ActionLaser 1100/1400

LexMark WinWriter 200

Brother HL-6/6V/10h/630series/660series/960/1260/

WL-660:

The Resource Manager for your machine’s Brother printer drivers may not work

if the printer drivers for the above laser printers models are installed after the

installation of your machine’s Brother printer drivers.

In this case, please install your machine’s Brother printer driver again or copy

BI-DI.386 from the CD-ROM to the Windows/System directory.

(NOTE: BI-DI.386 on the CD-ROM is not compressed.)

HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP:

If Microsoft Windows® Printing System is used for the above models, you must

modify the “win.ini” file in the Windows® directory to turn the machine’s

bi-directional function off.

We recommend that you do a back-up before you modify the WIN.INI or

SYSTEM.INI files, just in case.

Open the “win.ini” file using the “Notepad” application. Look for the following

statement in the [spooler] section:

[spooler]

QP.LPT1 = wpsljqp.dll

Then disable this function, by adding a semicolon at the beginning of the above

sentence as follows:

[spooler]

;QP.LPT1 = wpsljqp.dll

Then, open the “system.ini” file using the “Notepad” application. Look for the

following statement in the [386Enh] section:

[386Enh]

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 19

device=wpsljvpd.386

WPSLPT1=1

Then disable this function, by adding a semicolon at the beginning of the above

sentences as follows:

;device=wpsljvpd.386

;WPSLPT1=1

You must restart Windows ® to make these modifications effective.

These modifications disable the printer status reporting on your PC. However,

you will be able to use the machine without further problems.

HP LaserJet 4 Plus:

Please uninstall the Main Status window by double-clicking the Un-install

Status window in HP LaserJet group.

NEC SuperScript 610/660:

Please remove the NEC SuperScript driver by running the NECDELET.EXE

file in Disk 1 that is included with NEC printers.

EPSON ActionLaser 1100 / 1400:

Please remove the EPSON Action Laser 1100/1400 driver by running the

EPDELETE.EXE file in the Windows® Printer Driver for these models.

Lexmark WinWriter 200:

You must modify the “win.ini” and “system.ini” files in the Windows ®

directory to turn off the printer’s bi-directional function.

We recommend that you to backup the WIN.INI and SYSTEM.INI files before

you modify them.

Open the “win.ini” file using the “Notepad” application. Look for the following

statement in the [windows] section:

[windows]

run=C:/WINDOWS/SYSTEM/WPSIOMON

Then disable this function, by adding a semicolon at the beginning of the above

sentence as follows:

[windows]

;run=C:/WINDOWS/SYSTEM/WPSIOMON

15 - 20

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

Look for the following statement in the [spooler] section:

[spooler]

QP.LPT1=wpslbq.dll

Then disable this function by adding a semicolon at the beginning of the above

sentence as follows:

[spooler]

;QP.LPT1=wpslbq.dll

Then, open the “system.ini” file using the “Notepad” application. Look for the

following statement in the [386Enh] section:

[386Enh]

device=wpscomd.386

device=wpsljvpd.386

WPSLPT1=1

Then disable this function by adding a semicolon at the beginning of above

sentences as follows:

[386Enh]

;device=wpscomd.386

;device=wpsljvpd.386

;WPSLPT1=1

You must restart Windows ® to make these modifications effective.

These modifications disable the printer status reporting on your PC. However,

you will be able to use the machine with no further problems.

Graphics or Text Is Missing When the Document Is Printed

This could be caused by your Display Driver software. Contact your reseller and

inquire about the latest Display Driver software. Another solution is to change

your Windows® Setup Display selection from the current selection to the

standard VGA or SVGA selection. Contact your reseller or Microsoft Support

if you need help modifying your Windows® Display selection or installing new

Display Driver software.

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 21

Packing and Shipping the MFC

Whenever you transport the MFC, use the packing materials that came with your

machine. Also, follow the steps below to pack the MFC or it may be damaged,

which will void the MFC’s warranty.

Remove the line

cord and unplug

the MFC from the

AC outlet.

Open the top

cover.

Hold the drum

unit assembly by

its handles and

remove it.

Caution

Remove the drum unit and

toner cartridge assembly.

Leave the toner cartridge

installed in the drum unit.

Place the drum unit and toner

cartridge assembly into the

plastic bag and seal the bag

completely.

Close the top cover. Remove

the wire extension, document

tray, dust cover, paper tray and

handset and pack them.

Top Cover

Drum Unit

Plastic

Bag

Drum

Unit

Toner

Cartridge

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 23

Routine Maintenance

You can keep your MFC in optimum condition by cleaning it on a regular basis.

It is a good idea to clean the drum unit during this routine. Avoid using thinners

or other organic solvents to clean the MFC and do not use water.

Cleaning the Document Scanner

Unplug the telephone line, and then unplug the power cord.

When you reconnect these lines later, connect the power cord before you

connect the telephone line.

Open the Control Panel cover.

Wipe dirt off the MFC using a slightly damp clean cloth.

Clean the white bar and the glass cover.

Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and

carefully remove dirt from the glass cover and the white bar of the scanner.

Control Panel

Left the Control

Panel Cover

White Bar

Glass Cover

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 27

Open the top cover.

Make sure the top

cover is completely

open. To remove the

drum unit, hold each

side of the drum by

its handles and gently

lift the drum forward

toward you.

Place the drum unit

on a drop cloth or

large piece of

disposable paper to

avoid spilling and scattering the toner.

Gently turn the

lever on the toner

cartridge forward

until it stops. The

toner cartridge

cannot be

removed unless

the shutter is

closed, by turning

the lever

completely to the

front.

Remove the old toner cartridge

from the drum unit by gently

pulling it out.

Drum Unit

Top Cover

Drum

Unit

Toner

Cartridge

15 - 28

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

Unpack the new toner cartridge.

Place the used toner cartridge

into the aluminum bag and

discard it according to local

regulations.

Caution

■Wait to unpack the toner

cartridge until immediately

before you install it into the fax

machine. If a toner cartridge is

left unpacked for a long period

of time, the toner life is

shortened.

■You can use only a genuine

Brother toner cartridge

(TN-5000PF series), which is

specially formulated to ensure

top print quality. Using another

brand of toner cartridge may

void your fax machine’s

warranty.

Gently rock the toner cartidge from side to side five or six times.

Note Handle the toner cartridge carefully. If toner scatters on your hands or clothes,

immediately wipe it off or wash it with cold water.

Aluminum

Bag

New Toner

Cartridge

Old Toner

Cartridge

Toner

Cartridge

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 29

Slide the new toner

cartridge into the opening

on the right side of the

drum unit. To ensure that

the toner cartridge and the

drum unit fit together

correctly, make sure that

the toner cartridge guide

arrow is exactly aligned

with the guide arrow on

the drum unit.

Gently turn the lever on

the toner cartridge

backward until it stops.

Reinstall the drum

unit into the fax

machine and close

the top cover.

Toner

Cartridge

Drum

Unit

Drum Unit

Top Cover

15 - 30

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

Replacing the Drum Unit

The MFC uses a drum unit to create the print images on paper. If the LCD shows

CHANGE DRUM SOON, the drum unit is nearly at the end of its life. Purchase

a new drum unit to replace the current one.

Even if the LCD shows CHANGE DRUM SOON, you may be able to continue

to print without replacing the drum unit for a while. However, if there is a

noticeable deterioration in the output print quality even before CHANGE

DRUM SOON is shown, then the drum unit should be replaced. You should

clean the MFC when you replace the drum unit.

Caution

When removing the drum unit, handle it carefully because it contains toner.

When you replace the drum unit, you should clean the MFC. (See Cleaning the

Drum Unit, page 15-25.)

For best performance, use only a genuine Brother toner cartridge. The product

should be used only in a clean, dust-free environment with adequate ventilation.

WARNING

Just after you have used the MFC, some internal parts of the machine are

extremely So please be careful.HOT!

The drum unit is a consumable item, and it is necessary to replace it

periodically. There are many factors that determine the actual drum life, such

as temperature, humidity, type of paper and toner that you use and the number

of pages per print job, etc. The drum life is estimated at approximately 20,000

pages at 20 pages per job and 8,000 pages at 1 page per job. The actual number

of pages your drum will print may be significantly less than these estimates.

Because we have no control over the many factors that determine the actual

drum life, we cannot guarantee a minimum number of pages that will be printed

by your drum.

HOT!

Inside the Fax Machine

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

15 - 31

Follow these steps to replace the drum unit:

Open the top cover.

Remove the old

drum unit. Place the

drum unit on a drop

cloth or large piece

of disposable paper

to avoid spilling and

scattering the toner.

Remove the toner

cartridge from the

drum unit and keep it

in a safe place. For

more information, see

Replacing the Toner

Cartridge , page 15-26.

Note Discard the used drum unit according to local regulations. If you are not sure of

them, call your local Sanitation Department. Be sure to seal the drum unit

tightly so toner powder does not spill out of the unit. When discarding used

drum units, keep them separate from domestic garbarage.

Top Cover

Drum Unit

Toner

Cartridge

Toner

Cartridge

15 - 32

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E

Wait to unpack the new drum unit until immediately before installing it. Place

the old drum unit into the aluminum bag and discard it according to local

regulations.

Gently rock the new

drum from side to

side five or six

times.

Caution

Do NOT remove the clear plastic starter sheet!

■Wait to unpack the drum unit immediately before installing it into the MFC.

If an unpacked drum unit is subjected to excessive direct sunlight or room light,

the unit may be damaged.

■Handle the toner cartridge and the drum unit carefully because they contain

toner. If toner scatters and your hands or clothes get dirty, immediately wipe or

wash with cold water.

Aluminum

Bag

New Toner

Cartridge

Old Toner

Cartridge

Starter Sheet

I M P O R T A N T I N F O R M A T I O N

16 - 2

If you experience trouble with your MFC, please contact a Brother Authorized

Service Center for information on obtaining service or repair. The telephone

company may ask that you disconnect this equipment from the line until the

problem has been corrected or until you are sure that the equipment is not

malfunctioning.

If you are not able to solve a problem with your MFC, contact Brother Customer

Service. (See Brother Numbers, page i.)

WARNING

For protection against the risk of electrical shock, always disconnect all cables

from the wall outlet before servicing, modifying or installing the equipment.

This equipment may not be used on coin service lines provided by the

telephone company or connected to party lines.

Brother cannot accept any financial or other responsibilities that may be the

result of your use of this information, including direct, special or consequential

damages. There are no warranties extended or granted by this document.

Laser Safety (110–120V Models Only)

This equipment is certified as a Class I laser product under the U.S. Department

of Health and Human Services (DHHS) Radiation Performance Standard

according to the Radiation Control for Health and Safety Act of 1968. This

means that the equipment does not produce hazardous laser radiation.

Since radiation emitted inside the equipment is completely confined within

protective housings and external covers, the laser beam cannot escape from the

fax machine during any phase of user operation.

FDA Regulations

U.S. Food and Drug Administration (FDA) has implemented regulations for

laser products manufactured on and after August 2, 1976. Compliance is

mandatory for products marketed in the United States. One of the following

labels on the back of the machine indicates compliance with the FDA

regulations and must be attached to laser products marketed in the United States.

Manufactured :

KYOWA PLASTICS IND. (SHENZHEN) CO.,LTD.

Fada Road, Wuhe Street Bantian Industry Zone, Buji Shenzhen, P.R.China

This product complies with FDA radiation performance standards, 21 CFR

Subchapter J.

16 - 3

I M P O R T A N T I N F O R M A T I O N

WARNING

Use of controls, adjustments or performance of procedures other than those

specified in this manual may result in hazardous invisible radiation exposure.

Caution

Changes or modifications not expressly approved by Brother Industries, Ltd.

may void the user’s authority to operate the equipment.

Federal Communications Commission (FCC) Declaration of

Conformity (USA Only)

Responsible Party:Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

TEL: (908) 704-1700

declares, that the products

Product Name: MFC 4300

comply with Part 15 of the FCC Rules. Operation is subject to the following two

conditions: (1) This device may not cause harmful interference, and (2) this

device must accept any interference received, including interference that may

cause undesired operation.

Industry Canada Compliance Statement

(Canada Only)

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du

Canada.

Important—About the Interface Cable (MFC 4300 Only)

A shielded interface cable should be used in order to ensure compliance with the

limits for a Class B digital device.

Changes or modifications not expressly approved by Brother Industries, Ltd.

could void the user’s authority to operate the equipment.

16 - 5

I M P O R T A N T I N F O R M A T I O N

Unplug this product from the wall outlet and refer servicing to a Brother

Authorized Service Center under the following conditions:

AWhen the power cord is damaged or frayed.

BIf liquid has been spilled into the product.

CIf the product has been exposed to rain or water.

DIf the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating

instructions. Improper adjustment of other controls may result in damage

and will often require extensive work by a qualified technician to restore

the product to normal operation.

EIf the product has been dropped or the cabinet has been damaged.

FIf the product exhibits a distinct change in performance, indicating a need

for service.

Do not attempt to service this product yourself, as opening or removing covers

may expose you to dangerous voltage points and/or other risks, and may void

your warranty. Refer all servicing to a Brother Authorized Service Center. A list

of Brother Authorized Service Centers has been included for your convenience,

or you may contact Brother Customer Service for your nearest Brother

Authorized Service Center. (See Brother Numbers, page i.)

To protect your product against power surges, we recommend the use of a power

protection device (Surge Protector).

When using your telephone equipment, basic safety precautions should always

be followed to reduce the risk of fire, electric shock and injury to persons,

including the following:

• Do not use this product near water (for example, near a bathtub, sink,

swimming pool or in a wet basement).

• Do not use the machine’s telephone during an electrical storm (there is the

remote possibility of an electrical shock) or to report a gas leak in the

vicinity of the leak.

• Use only the power cord indicated in this manual.

Energy Star ® Compliance Statement

As an ENERGY STAR ® Partner, Brother

Industries, Ltd. has determined that this product

meets the ENERGY STAR ® guidelines for

energy efficiency.

G - 1

Glossary

Activity Report Lists information about the last 50 incoming and outgoing faxes.

TX means Transmit. RX means Receive.

ADF (Automatic Document Feeder) Refers to the number of pages that can be

placed in the document feeder and fed one at a time automatically.

Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial

memory, in numerical order.

Automatic E-Mail Printing Software application that automatically prints

incoming E-Mail messages. (Included with the optional Multi-Function Link Pro

software.)

automatic fax transmission Sending a fax without picking up the handset or

pressing .Hook

Automatic Redial A feature that enables your MFC to redial the last fax number if

the original fax did not go through because the line was busy or there was no

answer.

Backup Print Sets your MFC to print a copy of faxes that are received and stored in

memory.

beeper The sound the keys make when they are pressed, an error occurs, or a

document has been received or transmitted.

beeper volume Volume setting for the beep when you press a key or make an error.

Broadcasting The ability to send the same fax message to more than one location.

Call Back Message Allows you to send a fax and then leave a message for the other

party to call you back.

Call Reservation Allows you to send a fax and then at the end of transmission, you

can talk with the other party.

Caller ID A service purchased from the Telephone Company that lets you see the

number (or name) of the party calling you.

Call Waiting Caller ID If you subscribe to this service from the Telephone

Company, your fax machine will show the Caller ID of a second call while you are

on the telephone. You can switch back and forth between two calls.

Cancel Job Cancels a programmed job, like Delayed Fax or Polling.

CNG tones The special tones (beeps) sent by fax machines during automatic

transmission to tell the receiving machine that they are a from fax machine.

communication error (or Comm. Error) An error during fax sending or receiving,

usually caused by line noise or static.

G - 5

transmission The process of sending documents over the phone lines from your

MFC to the receiving fax machine.

User Option List A printed report that shows the current settings of your MFC.

Xmit Report (Transmission Report) A listing of each transmission, showing caller

ID, date, time, and number of pages.

S - 2

S P E C I F I C A T I O N S

Printer

Printer Driver Windows ® 3.1 , Windowsx ® 95, 98, 2000

professional and Windows NT® Workstation

Version 4.0 drivers supporting Brother Native

Compression mode and bi-directional capability

Memory Capacity 1 MB

Resolution 600 dots/inch

Print Speed 6 pages/minute (when loading letter size or A4 paper

from the multi-purpose sheet feeder)

Electrical and Environment

Temperature (Allowable) 50 - 90.5° F (10 - 32.5° C)

(Storage) 38 - 104° F (3.3 - 40° C)

Warm-Up Max. 1 minute at 73.4° F (23° C)

First Print 20 seconds (when loading Letter size paper in the

multi-purpose sheet feeder)

Power Source 120V AC 50/60Hz (Canadian Version Only)

Power Consumption Operating (Copying): 160 W or less (25° C)

Sleep Mode: 8 W or less

Stand by: 30 W or less (25° C)

Noise Operating: 50 dB A or less

Stand by: 39 dB A or less

Humidity Operating: 35 to 80% (without condensation)

Storage: 20 to 80% (without condensation)

Dimensions 18.0 13.2 9.9 inches (456 334 250 mm)× × × ×

Weight 18.7 lbs (8.5 kg)

I N D E X

I - 1

Index

access codes, storing 7-5

accessories and supplies ii

ADF (automatic document feeder) 6-1

assembly 2-3

document tray 2-6

drum unit assembly 2-3

grounded 3-prong plug 2-5

handset 2-5

loading paper 2-6

power code 2-5

telephone line code 2-5

toner cartridge 2-3

wire extensions 2-6

automatic

fax redial 6-2

transmission 6-2

automatic dialing 7-4

automatic fax receive 5-1

beeper 4-4

bi-directional parallel cable 11-2

broadcasting 7-6

setting up groups for 7-3

Brother

accessories and supplies ii

contact numbers i

Customer Service i

fax-back system i

Frequently Asked Questions (FAQs) i

on the World Wide Web i

test sheet, sending 1-1

warranty see warranties

Call Back message 6-8

print sample 6-8

Call Reservation 6-8

Call Waiting Caller ID 5-12

Caller ID 5-11

canceling

fax forwarding 8-4

fax jobs in memory 5-8

jobs awaiting redial 6-4

paging 8-4

cleaning

drum unit 15-25

printer 15-24

scanner 15-23

CNG tones 1-4

computer requirements 11-1

connecting

Parallel Cable 11-2

contrast 6-7

control panel 1-2

converting wall jacks 2-11

copy(ies)

enlarging 10-3

multiple 10-2

photographs 10-2

quality 15-15

reducing 10-3

scannable area 10-1

single 10-1

sorting/collating 10-2

Cover Page

composing 6-4

custom comments 6-5

for all faxes 6-6

for next fax only 6-5

printed form 6-6

credit card numbers, storing 7-5

custom telephone features 2-13, 15-10

Customer Service i

date and time setting 4-1

Delayed Fax 6-9

interrupting 6-10

dialing

access code 7-5

credit card numbers 7-5

Groups 7-6

manually 7-4

mode 4-2

One Touch numbers 7-4

pulse (rotary) 4-2

search 7-5

Speed Dial numbers 7-5

dialing automatic fax redial 6-2

Distinctive Ring 5-9

EQUIPMENT ATTACHMENT LIMITATIONS

(Canada Only)

NOTICE:

The industry Canada label identifies certified equipment. This certification

means that the equipment meets telecommunications network protective,

operational and safety requirements as prescribed in the

appropriate Terminal Equipment Technical Requirements document(s). The

Department does not guarantee the equipment will operate to the user’s

satisfaction.

Before installing this equipment, users should ensure that it is permissible to

be connected to the facilities of the local telecommunications company.

The equipment must also be installed using an acceptable method of

connection. The customer should be aware that compliance with the above

conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative

designated by the supplier. Any repairs or alterations made by the user to

this equipment, or equipment malfunctions, may give the telecommunications

company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground

connections of the power utility, telephone lines and internal metallic water

pipe system, if present, are connected together.

This precaution may be particularly important in rural areas.

Caution:

Users should not attempt to make such connections themselves,

but should contact the appropriate electric inspection authority, or electrician,

as appropriate.

NOTICE:

The Ringer Equivalence Number (REN) assigned to each terminal device

provides an indication of the maximum number of terminals allowed

to be connected to a telephone interface. The termination on an interface

may consist of any combination of devices subject only to the requirement

that the sum of the Ringer Equivalence Numbers of all the devices does not

exceed 5 REN=0.2B

Produktspecifikationer

Varumärke:	Brother
Kategori:	Skrivare
Modell:	MFC-4300

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